Accounts Payable

Accounting

Accounts payable is the money your business owes to suppliers and vendors for goods or services received but not yet paid for.

Accounts payable (AP) is a current liability on your balance sheet. When a supplier delivers goods on 30-day terms, you record the amount owed as a payable and settle it later. Managing AP well, paying on time but not early, is a core part of cash flow management.

For GST/HST-registered businesses, the tax charged by your suppliers sits inside these payables and is recoverable as an input tax credit, so accurate AP records directly affect what you claim back from the CRA. Poorly tracked payables are a common source of both missed credits and overstated liabilities.

Example

You receive $3,000 of inventory plus $390 HST on net-30 terms. Your accounts payable increases by $3,390. When you file your HST return, the $390 is claimed as an input tax credit even before you have paid the supplier, provided you have the invoice.

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Accounts Payable Frequently Asked Questions

Common questions regarding our compliance workflows and service guarantees.

A liability. It represents money your business owes to others and appears in the current liabilities section of the balance sheet.
Yes. Input tax credits are generally claimable once you have the invoice, not only when you pay it, as long as you are registered and the expense is commercial.
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Commonly Searched Accounts Payable Questions

The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.

Multiply the assessed value of the property by the tax rate for its property class. Assessment is set by a provincial assessment authority on its own cycle and increases are often phased in, so the value lags the market. The rate is set each year by the municipality out of its budget, with an education portion added by the province. Both figures appear on your notice, which is why identical homes in different municipalities carry different bills.

Income tax starts once taxable income passes the basic personal amount, and a separate provincial or territorial amount applies on top, so the break-even point shifts every year with indexation and differs by where you live. Look up the current amounts on the CRA site or in the year's return package. Credits for tuition, disability, pension income or dependants push the point higher. Filing can still be worthwhile or required with no tax owing, for benefits and credits.

A property tax exemption removes some or all of a property's assessment from taxation, and it is granted by the province or the municipality rather than the CRA. Common categories are places of worship, registered charities, schools, hospitals, certain farm and conservation land, and relief for veterans or people with disabilities in some provinces. Apply to the assessment authority or municipality, with supporting documents and by the stated deadline. Seniors and lower-income owners more often receive a rebate or deferral instead.

Taxable income is what remains after deductions. A personal return moves through stages: total income from all sources, then net income after deductions such as registered retirement savings plan contributions, child care costs and union dues, then taxable income after any further deductions. Tax is calculated on that taxable income using the federal and provincial brackets, and non-refundable credits are applied afterwards, which is why a credit and a deduction are not worth the same amount.

Udit Gupta, founder of Tax Filings Canada

Reviewed and fact-checked by Udit Gupta

Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA

Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.

The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023

Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.

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