Bookkeeping

Accounting

Bookkeeping is the day-to-day recording and categorising of a business's financial transactions, forming the foundation for accounting and tax filing.

Bookkeeping captures every sale, purchase, payment and receipt and organises them into a general ledger. It is the transactional layer that everything else is built on: accurate books produce accurate financial statements, correct GST/HST returns, and a defensible tax filing.

Good bookkeeping is contemporaneous, entered as transactions happen with source documents attached, rather than reconstructed months later. The CRA requires businesses to keep books and records, generally for six years, and clean records are the single biggest factor in how smoothly a CRA review goes.

Example

Each month a bookkeeper reconciles the business bank account, categorises expenses, matches receipts to transactions, and prepares the numbers the accountant uses to file the HST return and, at year-end, the T2.

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Bookkeeping records and categorises transactions. Accounting interprets those records, prepares statements, files returns and provides planning advice.
The CRA generally requires books and records to be kept for six years from the end of the tax year they relate to. Digital copies are acceptable if legible and complete.
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People Also Ask About Bookkeeping

The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.

HST combines the 5% federal GST with a provincial component in five participating provinces. For 2026 the combined rates are 13% in Ontario, 15% in New Brunswick, Newfoundland and Labrador, and Prince Edward Island, and 14% in Nova Scotia since 1 April 2025. Elsewhere you charge the 5% GST alone, or GST plus a separate provincial tax. The rate follows the province of supply, not where your business sits.

A tax deduction is an amount subtracted from your income before tax is worked out, so it reduces the income being taxed rather than the tax bill directly. Its worth depends on your marginal rate: the higher the rate, the more the deduction saves. Common examples are RRSP contributions, child care costs, union dues, moving expenses and business expenses. Credits work the other way, reducing the tax calculated on that income.

Most municipalities do not take credit cards for property tax directly. They accept pre-authorised debit, online or telephone banking, cheque, and in-person payment. Third-party payment processors will charge a property tax bill to a card for a service fee, which normally costs more than the rewards earned. The CRA works the same way for income tax and GST/HST: no direct card payment, but authorised third-party providers accept cards for a fee.

Canada taxes residents on their worldwide income for the calendar year, reported by the taxpayer on a T1 return. Employers and other payers withhold tax through the year, and the return reconciles what was withheld against what is owed, producing a refund or a balance to pay. Rates are progressive and layered, federal plus provincial. Deductions lower taxable income and credits lower the tax itself. The 2025 return was due 30 April 2026.

Udit Gupta, founder of Tax Filings Canada

Reviewed and fact-checked by Udit Gupta

Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA

Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.

The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023

Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.

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