General Ledger

Accounting

The general ledger is the master record containing every financial transaction of a business, organised by account, from which the financial statements are produced.

The general ledger (GL) is where all the individual journal entries land, sorted into the accounts defined in your chart of accounts. Every debit and credit ultimately posts to the GL, and the balances of those accounts are what roll up into the trial balance and then the financial statements.

The GL is the authoritative source of truth for the business's numbers. When the CRA reviews a return, or an accountant prepares statements, the general ledger and its supporting documents are what they examine. Keeping it accurate and reconciled is the heart of good bookkeeping.

Example

Every sale, expense and payment for the month posts to the general ledger. At month-end the bookkeeper reconciles the GL cash account to the bank statement to confirm nothing is missing or duplicated.

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General Ledger Frequently Asked Questions

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Transactions are first recorded chronologically in journals, then posted by account into the general ledger. The ledger organises the same data by account rather than by date.
It is the source of the numbers on your return. In a CRA review, the ledger and its supporting documents are what substantiate the figures you filed.
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More General Ledger Questions Canadians Ask

The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.

A tax deduction is an amount subtracted from your income before tax is worked out, so it reduces the income being taxed rather than the tax bill directly. Its worth depends on your marginal rate: the higher the rate, the more the deduction saves. Common examples are RRSP contributions, child care costs, union dues, moving expenses and business expenses. Credits work the other way, reducing the tax calculated on that income.

Multiply the assessed value of the property by the tax rate for its property class. Assessment is set by a provincial assessment authority on its own cycle and increases are often phased in, so the value lags the market. The rate is set each year by the municipality out of its budget, with an education portion added by the province. Both figures appear on your notice, which is why identical homes in different municipalities carry different bills.

Tax exempt describes an amount or a transaction that tax does not apply to at all, which is different from a deduction or credit that merely reduces tax. Common examples are supplies that are exempt or zero-rated for GST/HST, investment income earned inside a TFSA, and specific receipts Parliament has excluded from income. Registered charities and non-profits can be exempt from income tax while still carrying filing duties. Exemption is never automatic; the rule must fit your facts.

Tax break is informal shorthand for anything that lowers your tax: a deduction, a credit, an exemption or a deferral. A deduction reduces the income you are taxed on, so it is worth your marginal rate. A credit reduces the tax itself, and a refundable credit can be paid out even when no tax is owing. A deferral, such as an RRSP contribution or a rollover on incorporating, delays the tax rather than removing it.

Udit Gupta, founder of Tax Filings Canada

Reviewed and fact-checked by Udit Gupta

Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA

Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.

The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023

Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.

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