Remittance

Payroll

A remittance is a payment a business sends to the CRA for amounts it has collected or withheld, such as payroll source deductions or net GST/HST.

A remittance is the act of forwarding to the CRA money the business holds on the government's behalf, chiefly payroll source deductions (income tax, CPP, EI plus the employer share) and net GST/HST. Because these are trust amounts, remittance deadlines are strict and the penalties for lateness are severe.

Payroll remittance frequency depends on the size of the payroll, from quarterly for the smallest employers to several times a month for large ones. Missing a remittance triggers penalties of up to 10% (20% for repeats) and interest, with directors personally liable, making remittance dates the most important on a business calendar.

Example

An employer withholds $3,000 in source deductions in March. As a regular remitter, it must remit that plus its employer CPP and EI share to the CRA by April 15, the 15th of the following month.

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For most small employers, by the 15th of the month after the deductions were made. Larger payrolls face accelerated schedules; the smallest may remit quarterly.
Penalties of up to 10% (20% for repeat failures) plus interest, and directors can be held personally liable, because remittances are trust funds held for the Crown.
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A tax return is the annual filing that reports your income, deductions and credits to the CRA so the final tax for the year can be settled. Payers withhold tax during the year and the return reconciles that against what you actually owe, producing either a refund or a balance to pay. For 2025 returns filed in 2026, refunds usually arrive in about two weeks for an online return, while a paper return runs on a considerably longer standard because it is handled manually.

Current and prior-year forms and publications are free to download from canada.ca, and tax software builds most of them for you as you enter your information. You can also order a paper package by phone or pick one up at participating postal and service outlets during filing season. Which forms apply depends on your situation: a T1 with your slips for employment income, T2125 for self-employment, a T2 for a corporation, T1-ADJ to change a return already filed.

Usually because the pay for that period is low enough that the basic personal amount covers it. Payroll annualises each cheque, so part-time or irregular hours can produce zero income tax while CPP and EI still come off. Other causes are a TD1 claiming large credits, a claim of exemption from withholding, or being paid as a contractor rather than an employee, in which case nothing is withheld and the tax is yours to set aside and remit.

The participating provinces that use the HST are Ontario, New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland and Labrador. Quebec charges the federal GST plus its own QST, administered by Revenu Quebec. British Columbia, Saskatchewan and Manitoba charge the federal tax plus a separate provincial sales tax. Alberta and the territories charge the federal tax only. The tax you bill follows the place of supply, not the province your business operates from.

Udit Gupta, founder of Tax Filings Canada

Reviewed and fact-checked by Udit Gupta

Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA

Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.

The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023

Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.

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