6 worked Richmond Hill case studies — the position a client typically comes to us with, what we do, and what it is worth. Each is an illustrative example built on the rules that apply to Richmond Hill and its provincial tax regime, not a specific client's file.
Case Study 1 · Cash and remittance control
Instalments Rebased, $149,000 Of Cash Returned To The Business — Home-Care Nursing Agency, Richmond Hill
Client: A home-care nursing agency · Where: Richmond Hill, Ontario · Engagement: 11 weeks, fixed fee
Cash returned$149,000
Instalment basisCurrent year
ReviewedQuarterly
The situation — A home-care nursing agency, Richmond Hill, Ontario
A home-care nursing agency in Richmond Hill, Ontario was paying instalments calculated on a prior year that no longer reflected the business. A provincial payroll levy that had never been registered for or remitted was tying up $149,000 of cash.
What we did for A home-care nursing agency, Richmond Hill, Ontario
We rebased the instalments on the current-year estimate rather than the prior-year default, and assessed and claimed Ontario Innovation Tax Credit alongside the federal return.
The result — A home-care nursing agency, Richmond Hill, Ontario
$149,000 of cash stayed in the business, the penalty cycle ended, and the instalment position is reviewed each quarter against actual results.
Case Study 2 · Structure rebuilt
Corporate Structure Rebuilt For $45,000 Of Annual Savings — Boutique Law Firm, Richmond Hill
Client: A boutique law firm · Where: Richmond Hill, Ontario · Engagement: 11 weeks, fixed fee
Saving per year$45,000
DocumentationComplete
Transfer basisRollover
The situation — A boutique law firm, Richmond Hill, Ontario
The structure at a boutique law firm in Richmond Hill, Ontario had been set up years earlier for a business that no longer existed, and sector-specific exposure the previous accountant had not seen before had become expensive.
What we did for A boutique law firm, Richmond Hill, Ontario
We assessed and claimed Ontario Made Manufacturing Investment Tax Credit alongside the federal return. The reorganisation used the rollover provisions rather than a taxable transfer, so no tax fell due on the restructuring itself.
The result — A boutique law firm, Richmond Hill, Ontario
$45,000 of annual saving, achieved on a tax-deferred basis. The minute book, elections and valuations are all in the file.
Case Study 3 · CRA review defended
Audit Defence Closed In 7 Weeks, $98,000 Cleared — Plastics Moulder, Richmond Hill
Client: A plastics moulder · Where: Richmond Hill, Ontario · Engagement: 7 weeks, fixed fee
Proposed tax cleared$98,000
Review duration7 weeks
OutcomeNo change
The situation — A plastics moulder, Richmond Hill, Ontario
A plastics moulder in Richmond Hill, Ontario was selected for review after instalments still calculated on a year the business had long outgrown showed up in the CRA's automated matching. The proposed adjustment on its on tax and accounting file came to $98,000.
What we did for A plastics moulder, Richmond Hill, Ontario
We rebuilt the sales ledger by customer location, applied the correct place-of-supply rate to each stream, and filed the adjusted HST returns. Every figure in the response traced to a source record the auditor could verify without asking a second question.
The result — A plastics moulder, Richmond Hill, Ontario
The review closed with no change. $98,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
Case Study 4 · Records and systems rebuilt
Books Rebuilt From Source, $16,000 In Unclaimed Input Tax Found — Mobile App Studio, Richmond Hill
Client: A mobile app studio · Where: Richmond Hill, Ontario · Engagement: 6 weeks, fixed fee
Unclaimed tax found$16,000
Records rebuilt23 months
ProcessDocumented
The situation — A mobile app studio, Richmond Hill, Ontario
A mobile app studio in Richmond Hill, Ontario could not answer basic questions about its own numbers, because 13% HST charged on every sale regardless of where the customer was located sat between the bank statements and the ledger.
What we did for A mobile app studio, Richmond Hill, Ontario
We recalculated the corporate tax at the 12.2% combined small business rate and rebased the instalments on the current year, then documented the process so the work does not depend on any one person remembering how it was done.
The result — A mobile app studio, Richmond Hill, Ontario
Records rebuilt and reconciled, $16,000 recovered in input tax credits that the old file could not support, and a documented monthly process now in place.
Case Study 5 · Backlog brought current
$67,000 Of Arbitrary Assessments Vacated After 6 Years — Veterinary Hospital, Richmond Hill
Client: A veterinary hospital · Where: Richmond Hill, Ontario · Engagement: 6 weeks, fixed fee
Arbitrary tax vacated$67,000
Years brought current6
Account statusCurrent
The situation — A veterinary hospital, Richmond Hill, Ontario
6 years of unfiled returns had turned into notional assessments at a veterinary hospital in Richmond Hill, Ontario, with out-of-province sales billed at the ON rate instead of the customer’s underneath. Collections had already started.
What we did for A veterinary hospital, Richmond Hill, Ontario
We registered the provincial payroll account, caught up the outstanding remittances, and applied for relief on the penalty, then filed every outstanding year in chronological order so the CRA could vacate the notional assessments cleanly.
The result — A veterinary hospital, Richmond Hill, Ontario
All 6 years were accepted as filed. $67,000 of arbitrarily assessed tax was vacated, collections action stopped, and the account is current for the first time in 6 years.
Case Study 6 · Scaling without breaking
Scaled To 87 Staff With $128,000 Of Working Capital Freed — Leasing Company, Richmond Hill
Client: A leasing company · Where: Richmond Hill, Ontario · Engagement: 10 weeks, fixed fee
Headcount reached87
Working capital freed$128,000
Missed deadlinesZero
The situation — A leasing company, Richmond Hill, Ontario
A leasing company in Richmond Hill, Ontario was growing fast — headcount to 87 in eighteen months — and the back office had not kept up. A provincial payroll levy that had never been registered for or remitted was the first thing to break.
What we did for A leasing company, Richmond Hill, Ontario
We assessed and claimed Ontario Innovation Tax Credit alongside the federal return, and built the compliance calendar for the size the business was becoming rather than the size it had been.
The result — A leasing company, Richmond Hill, Ontario
The business reached 87 staff with no missed remittance and no late filing. $128,000 of working capital was freed in the process.
Reviewed for the 2025 tax year by Udit Gupta, Founder and Tax Accountant. These case studies are illustrative worked examples composed from the CRA rules that apply to this type of work, not specific client files; figures are representative and outcomes depend on your own facts.
