Fixed Asset

Accounting

A fixed asset is a long-lived, tangible item a business owns and uses to generate income, such as equipment, vehicles, machinery or buildings.

Fixed assets (also called capital or non-current assets) are not held for resale, they are used in operations over several years. Because their benefit spans many periods, their cost is capitalised on the balance sheet and expensed gradually through depreciation for accounting and capital cost allowance for tax.

The distinction between a fixed asset and an immediate expense matters: a $50 stapler is an expense, but a $5,000 machine is a fixed asset deducted over years. Misclassifying capital purchases as current expenses is a frequent CRA adjustment.

Example

A landscaping company's fixed assets include its trucks, mowers and trailers. Each is capitalised and deducted over time through its CCA class, rather than written off entirely in the year of purchase.

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Fixed Asset Frequently Asked Questions

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A fixed asset is durable and used over several years, so it is capitalised and deducted gradually. An expense is consumed quickly and deducted immediately.
Through capital cost allowance, which spreads the cost over years at rates set by the asset's class, rather than as an immediate full deduction.
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Commonly Searched Fixed Asset Questions

The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.

Property tax is an annual municipal levy on real estate, charged by the city or town where the property sits rather than by the CRA. The bill is the assessed value of the property multiplied by the tax rate the municipality sets each year, and it funds local services such as roads, waste collection, policing and the education portion the province adds. Assessed value is set by a provincial assessment authority, so it is not the price you paid.

The basic personal amount is a non-refundable credit that shelters a base level of income from federal tax, so income below it carries no federal tax. The amount is indexed every year, and the enhanced portion is phased out across the second-highest federal bracket, so taxpayers in the top bracket receive only the base amount. Each province and territory sets its own version. On Form TD1 you claim it so your employer withholds less; claim it with one employer only, or too little tax is withheld.

Rent paid is not deductible on the federal return. Relief comes instead through provincial credits claimed on the provincial form filed with your T1, such as Ontario's energy and property tax credit, Manitoba's renters credit and Quebec's solidarity tax credit, each with its own residency and income tests. Rent is deductible only as a business or employment cost: the work-space-in-the-home share on a T2125, or with an employer-signed form where an employee is required to work from home.

The Universal Child Care Benefit was a monthly federal payment for children that counted as taxable income for the person who received it. It no longer exists. It was replaced by the Canada Child Benefit, which is not taxable and is not reported on your return at all. If you are correcting an old return from the years the UCCB was paid, the amount still belongs in income for that year; for current years there is nothing to report.

Udit Gupta, founder of Tax Filings Canada

Reviewed and fact-checked by Udit Gupta

Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA

Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.

The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023

Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.

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