6 Accounts Receivable Bookkeeping tax and accounting engagements in full — what the client came to us with, what we did, and what it was worth. Each one is specific to accounts receivable bookkeeping work, not a general example.
Case Study 1 · Cash and remittance control
Remittance Schedule Corrected, $150,000 Refunded — Subscription Box Retailer, Vancouver
Client: A subscription box retailer · Where: Vancouver, British Columbia · Engagement: 5 weeks, fixed fee
Overpayment refunded$150,000
Late remittances sinceZero
ScheduleAutomated
The situation
Remittances at a subscription box retailer in Vancouver, British Columbia were consistently late by a few days, which was enough to trigger penalties every quarter. Behind it sat three years of returns filed off numbers nobody could trace back to a bank statement.
What we did
We rebuilt the ledger from bank and card statements, matched every receipt to a transaction, and removed duplicated input tax credits before they became a review, then moved the remittance dates into a scheduled process rather than a monthly decision.
The result
Penalties stopped from the following remittance onwards, and $150,000 of overpaid instalments was refunded.
Case Study 2 · Backlog brought current
$105,000 Of Arbitrary Assessments Vacated After 3 Years — Specialty Coffee Roaster, Edmonton
Client: A specialty coffee roaster · Where: Edmonton, Alberta · Engagement: 9 weeks, fixed fee
Arbitrary tax vacated$105,000
Years brought current3
Account statusCurrent
The situation
3 years of unfiled returns had turned into notional assessments at a specialty coffee roaster in Edmonton, Alberta, with a receivables list that included invoices collected eleven months earlier underneath. Collections had already started.
What we did
We reconciled receivables and payables to source documents and wrote off the balances that were genuinely uncollectible, with support, then filed every outstanding year in chronological order so the CRA could vacate the notional assessments cleanly.
The result
All 3 years were accepted as filed. $105,000 of arbitrarily assessed tax was vacated, collections action stopped, and the account is current for the first time in 3 years.
Case Study 3 · Planning that cut the bill
$46,000 Saved By Correcting What Prior Filings Had Missed — Small Law Practice, Winnipeg
Client: A small law practice · Where: Winnipeg, Manitoba · Engagement: 7 weeks, fixed fee
Saving identified$46,000
RecurringYes
Positions documentedAll
The situation
A small law practice in Winnipeg, Manitoba asked for a second opinion on accounts receivable bookkeeping after three years of rising tax. The review found eighteen months of unreconciled transactions and a shoebox of receipts.
What we did
We built the comparison first — current structure against two alternatives — and then separated the owner’s personal spending out of the corporate accounts and cleared the resulting shareholder loan properly.
The result
First-year saving of $46,000, with the same benefit recurring. Every position taken is documented and supported in the file.
Case Study 4 · Structure rebuilt
Reorganisation Completed Tax-Deferred, $19,000 Saved Each Year — Two-Location Cafe, Surrey
Client: A two-location cafe · Where: Surrey, British Columbia · Engagement: 7 weeks, fixed fee
Annual saving$19,000
Tax on reorganisationDeferred
Elections filedOn time
The situation
A two-location cafe in Surrey, British Columbia had outgrown the structure it started with. Input tax credits claimed on receipts that had already been claimed once was the immediate problem; the longer-term one was that the structure blocked the next step.
What we did
We mapped the current structure, modelled the target, and set up a documented chart of accounts, a receipt-capture workflow and a monthly reconciliation that closes within ten days of month-end — with the tax-deferred elections filed on time and the supporting valuations documented.
The result
The reorganisation completed without triggering tax, and the new structure saves approximately $19,000 a year while removing the exposure the old one carried.
Case Study 5 · Scaling without breaking
Scaled To 61 Staff With $91,000 Of Working Capital Freed — Equipment Rental Yard, Saskatoon
An equipment rental yard in Saskatoon, Saskatchewan was growing fast — headcount to 61 in eighteen months — and the back office had not kept up. A bookkeeping file where owner draws, payroll and supplier payments all landed in the same account was the first thing to break.
What we did
We rebuilt the ledger from bank and card statements, matched every receipt to a transaction, and removed duplicated input tax credits before they became a review, and built the compliance calendar for the size the business was becoming rather than the size it had been.
The result
The business reached 61 staff with no missed remittance and no late filing. $91,000 of working capital was freed in the process.
Case Study 6 · Objection and relief
Desk-Review Assessment Of $40,000 Vacated — Mobile Pet-Grooming Company, Burnaby
Client: A mobile pet-grooming company · Where: Burnaby, British Columbia · Engagement: 9 weeks, fixed fee
Assessment vacated$40,000
Supporting recordsNow on file
AccountCleared
The situation
A mobile pet-grooming company in Burnaby, British Columbia was carrying $40,000 of penalties and interest arising from three years of returns filed off numbers nobody could trace back to a bank statement, much of it accumulated during a period the CRA itself had delayed.
What we did
We reconciled receivables and payables to source documents and wrote off the balances that were genuinely uncollectible, with support and framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship.
The result
The assessment was vacated. $40,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
Reviewed for the 2025 tax year by Udit Gupta, Certified Tax Accountant. Figures describe representative engagements of this type; outcomes depend on your own facts. Client names and identifying details are omitted for confidentiality.
