6 Fractional CFO Services tax and accounting engagements in full — what the client came to us with, what we did, and what it was worth. Each one is specific to fractional cfo services work, not a general example.
Case Study 1 · Cash and remittance control
Remittance Schedule Corrected, $67,000 Refunded — Clinic Group Acquiring a, Hamilton
Client: A clinic group acquiring a competitor · Where: Hamilton, Ontario · Engagement: 11 weeks, fixed fee
Overpayment refunded$67,000
Late remittances sinceZero
ScheduleAutomated
The situation
Remittances at a clinic group acquiring a competitor in Hamilton, Ontario were consistently late by a few days, which was enough to trigger penalties every quarter. Behind it sat an owner making hiring decisions on last quarter’s bank balance.
What we did
We rebuilt the reporting around gross margin by service line, which showed two of five offerings were losing money at the current price, then moved the remittance dates into a scheduled process rather than a monthly decision.
The result
Penalties stopped from the following remittance onwards, and $67,000 of overpaid instalments was refunded.
Case Study 2 · Records and systems rebuilt
28 Months Reconciled And $5,500 Of Input Tax Recovered — Family Business Planning Succession, Regina
Client: A family business planning succession · Where: Regina, Saskatchewan · Engagement: 5 weeks, fixed fee
Months reconciled28
Input tax recovered$5,500
Close time10 days
The situation
A family business planning succession in Regina, Saskatchewan was carrying revenue up 40% year over year and a bank balance that kept falling. Nothing reconciled, and every filing started with 28 months of cleanup.
What we did
We rebuilt from source rather than correcting on top of the existing file. We produced a board-ready monthly package — cash, margin, pipeline and covenant headroom — that replaced a spreadsheet nobody trusted, then set the routine that keeps it clean.
The result
28 months reconciled to the bank. The close now takes 10 days, and $5,500 of previously unclaimable input tax was recovered in the process.
Case Study 3 · Deadline rescue
$12,500 Late-Filing Penalty Cancelled On Relief Application — Manufacturer Planning a Plant, Kelowna
Client: A manufacturer planning a plant expansion · Where: Kelowna, British Columbia · Engagement: 10 weeks, fixed fee
Penalty cancelled$12,500
Relief applicationGranted
ReturnAccepted as filed
The situation
A manufacturer planning a plant expansion in Kelowna, British Columbia had already missed one deadline and was about to miss a second. Behind it sat a covenant breach discovered only when the bank called, and a penalty of $12,500 was accruing.
What we did
We split the work into what had to happen before the deadline and what could follow it, then modelled the covenant ratios monthly and restructured the debt before the next test date rather than after it.
The result
The outstanding return was accepted as filed, and the taxpayer relief application cancelled $12,500 of the penalty already assessed on the earlier year.
Case Study 4 · Objection and relief
Notice Of Objection Allowed In Full, $75,000 Reversed — Professional Practice Adding Partners, Edmonton
Client: A professional practice adding partners · Where: Edmonton, Alberta · Engagement: 11 weeks, fixed fee
Amount reversed$75,000
ObjectionAllowed in full
Account balanceNil
The situation
A professional practice adding partners in Edmonton, Alberta had been reassessed for $75,000 and had 21 days left on the objection deadline. The reassessment rested on a growth plan with no forecast behind it and no financing lined up.
What we did
We filed the objection inside the deadline with a complete submission rather than a placeholder, and built a rolling thirteen-week cash-flow model, tightened collections, and renegotiated supplier terms so the growth stopped consuming the bank balance.
The result
The appeals officer allowed the objection in full. $75,000 was reversed and the account returned to a nil balance.
Case Study 5 · Structure rebuilt
Corporate Structure Rebuilt For $70,000 Of Annual Savings — Subscription Business Tracking Churn, London
Client: A subscription business tracking churn · Where: London, Ontario · Engagement: 9 weeks, fixed fee
Saving per year$70,000
DocumentationComplete
Transfer basisRollover
The situation
The structure at a subscription business tracking churn in London, Ontario had been set up years earlier for a business that no longer existed, and pricing set by feel, with no visibility into margin by service line had become expensive.
What we did
We rebuilt the reporting around gross margin by service line, which showed two of five offerings were losing money at the current price. The reorganisation used the rollover provisions rather than a taxable transfer, so no tax fell due on the restructuring itself.
The result
$70,000 of annual saving, achieved on a tax-deferred basis. The minute book, elections and valuations are all in the file.
Case Study 6 · Backlog brought current
Collections Halted And $15,500 Cut From A 6-Year Backlog — Technology Company Preparing to, Windsor
Client: A technology company preparing to raise · Where: Windsor, Ontario · Engagement: 4 weeks, fixed fee
Balance reduced by$15,500
Backlog cleared6 years
CollectionsHalted
The situation
By the time a technology company preparing to raise in Windsor, Ontario called, 6 years were outstanding and the CRA had assessed on estimates. Underneath it sat an owner making hiring decisions on last quarter’s bank balance.
What we did
We reconstructed the records year by year and produced a board-ready monthly package — cash, margin, pipeline and covenant headroom — that replaced a spreadsheet nobody trusted. Each filing replaced an arbitrary assessment with a real one.
The result
The account is current. Filing on real numbers rather than CRA estimates reduced the balance by $15,500, and a relief application addressed part of the accumulated interest.
Reviewed for the 2025 tax year by Udit Gupta, Certified Tax Accountant. Figures describe representative engagements of this type; outcomes depend on your own facts. Client names and identifying details are omitted for confidentiality.
