6 Receipt and Invoice Matching tax and accounting engagements in full — what the client came to us with, what we did, and what it was worth. Each one is specific to receipt and invoice matching work, not a general example.
Case Study 1 · Objection and relief
Desk-Review Assessment Of $57,000 Vacated — Subscription Box Retailer, Regina
A subscription box retailer in Regina, Saskatchewan was carrying $57,000 of penalties and interest arising from three years of returns filed off numbers nobody could trace back to a bank statement, much of it accumulated during a period the CRA itself had delayed.
What we did
We rebuilt the ledger from bank and card statements, matched every receipt to a transaction, and removed duplicated input tax credits before they became a review and framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship.
The result
The assessment was vacated. $57,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
Case Study 2 · CRA review defended
Audit Defence Closed In 6 Weeks, $25,000 Cleared — Specialty Coffee Roaster, Toronto
A specialty coffee roaster in Toronto, Ontario was selected for review after a receivables list that included invoices collected eleven months earlier showed up in the CRA's automated matching. The proposed adjustment on receipt and invoice matching came to $25,000.
What we did
We reconciled receivables and payables to source documents and wrote off the balances that were genuinely uncollectible, with support. Every figure in the response traced to a source record the auditor could verify without asking a second question.
The result
The review closed with no change. $25,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
Case Study 3 · Deadline rescue
$19,500 Late-Filing Penalty Cancelled On Relief Application — Small Law Practice, Saskatoon
Client: A small law practice · Where: Saskatoon, Saskatchewan · Engagement: 9 weeks, fixed fee
Penalty cancelled$19,500
Relief applicationGranted
ReturnAccepted as filed
The situation
A small law practice in Saskatoon, Saskatchewan had already missed one deadline and was about to miss a second. Behind it sat eighteen months of unreconciled transactions and a shoebox of receipts, and a penalty of $19,500 was accruing.
What we did
We split the work into what had to happen before the deadline and what could follow it, then separated the owner’s personal spending out of the corporate accounts and cleared the resulting shareholder loan properly.
The result
The outstanding return was accepted as filed, and the taxpayer relief application cancelled $19,500 of the penalty already assessed on the earlier year.
Case Study 4 · Missed incentive claimed
$18,000 In Credits Claimed That Prior Filings Had Missed — Two-Location Cafe, Barrie
A two-location cafe in Barrie, Ontario had been filing for 3 years without ever claiming the incentives its activity qualified for. Behind that sat eighteen months of unreconciled transactions and a shoebox of receipts.
What we did
We tested each activity against the eligibility criteria rather than the description on the invoice, then set up a documented chart of accounts, a receipt-capture workflow and a monthly reconciliation that closes within ten days of month-end.
The result
$18,000 in credits claimed, with the open prior years adjusted as well. The claim passed review without adjustment.
Case Study 5 · Records and systems rebuilt
Books Rebuilt From Source, $10,500 In Unclaimed Input Tax Found — Equipment Rental Yard, Winnipeg
An equipment rental yard in Winnipeg, Manitoba could not answer basic questions about its own numbers, because a bookkeeping file where owner draws, payroll and supplier payments all landed in the same account sat between the bank statements and the ledger.
What we did
We rebuilt the ledger from bank and card statements, matched every receipt to a transaction, and removed duplicated input tax credits before they became a review, then documented the process so the work does not depend on any one person remembering how it was done.
The result
Records rebuilt and reconciled, $10,500 recovered in input tax credits that the old file could not support, and a documented monthly process now in place.
Case Study 6 · Sale and succession
Share Sale Restructured, $325,000 Less Tax On Closing — Mobile Pet-Grooming Company, Red Deer
Client: A mobile pet-grooming company · Where: Red Deer, Alberta · Engagement: 3 weeks, fixed fee
Tax saved on closing$325,000
PriceAs agreed
Post-closing adjustmentsNone
The situation
A mobile pet-grooming company in Red Deer, Alberta was preparing to sell. Due diligence surfaced a minute book with no resolutions behind a decade of dividends, which would have reduced the price or killed the deal outright.
What we did
We cleaned up the historical file, reconciled receivables and payables to source documents and wrote off the balances that were genuinely uncollectible, with support, and prepared the due-diligence package the buyer's advisers actually asked for.
The result
The deal closed at the agreed price. $325,000 of tax was saved against the structure originally proposed, with no post-closing adjustment.
Reviewed for the 2025 tax year by Udit Gupta, Certified Tax Accountant. Figures describe representative engagements of this type; outcomes depend on your own facts. Client names and identifying details are omitted for confidentiality.
