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At Tax Filings Canada, we handle every part of your receipt and invoice matching, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Need receipt and invoice matching in Canada? Tax Filings Canada delivers monthly reconciliations, GST/HST-ready ledgers and receipt capture for owner-managed businesses and growing teams — economical fixed fees quoted up front, and you pay only after you approve the work.
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We prepare your receipt and invoice matching and every supporting schedule.
You review each figure and approve before anything is filed.
We file with the CRA, and you pay only after it is complete.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
The CRA requires business records to be kept for six years from the end of the last tax year they relate to. Because the fee is fixed and economical, the economics stay predictable whether your file is simple or messy.
What actually separates a clean receipt and invoice matching file from a messy one? A working income tax specialist would point to a short list of rules, and these notes walk through it.
Everything in receipt and invoice matching hangs off a single anchor. Cash-basis records are not acceptable for a corporation. Income must be reported on the accrual basis, with receivables and payables recognised when they arise rather than when the money moves.
Then comes the detail that separates a clean file from an expensive one: Bank feeds are not a bookkeeping system. Auto-categorised transactions still need reconciliation to statements, because a duplicated feed entry is indistinguishable from a real expense on the face of the ledger. One more rule deserves attention, mostly because ignoring it is expensive in ways that only show up later. For the 2025 tax year, an invoice of $100 or more must show the supplier’s GST/HST registration number to support an input tax credit. From $500 it also needs the buyer’s name, a description of the supply and the payment terms.
The practical upshot is simple: every one of these rules has a version that helps you and a version that costs you, and which one applies depends on choices made before filing. That is precisely the ground an income tax specialist covers. Think of this list as the raw material an income tax specialist works from on receipt and invoice matching.
Every file we prepare is reviewed with you before anything is filed, the fee is fixed and agreed up front, and you pay only after the service is delivered. If receipt and invoice matching is on your list, the conversation costs nothing to start.
Providing transparent fixed pricing and high-quality compliance work for your receipt and invoice matching requirements.
Coverage: Standard bookkeeping and receipt and invoice matching preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
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Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your receipt and invoice matching needs?
Providing tailored receipt and invoice matching services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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See how our expert Receipt and Invoice Matching tax and accounting services have helped Canadian businesses save money and stay compliant.
A desk review assessed a courier subcontractor paid by the drop in Regina, Saskatchewan $57,000. The dispute was over a receivables list that included invoices collected eleven months earlier. Producing the records vacated the assessment.
A courier subcontractor paid by the drop in Regina, Saskatchewan was carrying $57,000 of penalties and interest. The charges arose from a receivables list that included invoices collected eleven months earlier. Much of that amount accumulated during a period the CRA itself had delayed. We rebuilt sales from the processor settlement reports so gross sales, fees and refunds each landed in an account of their own. We framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship. The assessment was vacated. $57,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
A home-renovation contractor in Toronto, Ontario was under review. The issue was eighteen months of unreconciled transactions and a shoebox of receipts. The file closed in 6 weeks with $25,000 of proposed tax cleared.
A home-renovation contractor in Toronto, Ontario was selected for review. Eighteen months of unreconciled transactions and a shoebox of receipts had shown up in the CRA's automated matching. The proposed adjustment on receipt and invoice matching came to $25,000. We separated the owner’s personal spending out of the corporate accounts and cleared the resulting shareholder loan properly. Every figure in the response traced to a source record the auditor could verify without asking a second question. The review closed with no change. $25,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
An equipment rental yard in Saskatoon, Saskatchewan had already been penalised. The issue was sales recorded from bank deposits, so processor fees, chargebacks and refunds appeared nowhere in the ledger. A relief application cancelled $19,500 of that penalty.
An equipment rental yard in Saskatoon, Saskatchewan had already missed one deadline and was about to miss a second. Behind it sat sales recorded from bank deposits, so processor fees, chargebacks and refunds appeared nowhere in the ledger. A penalty of $19,500 was accruing. We split the work into what had to happen before the deadline and what could follow it. Then we rebuilt the ledger from bank and card statements and matched every receipt to a transaction. We removed duplicated input tax credits before they became a review. The outstanding return was accepted as filed, and the taxpayer relief application cancelled $19,500 of the penalty already assessed on the earlier year.
3 years of filings at a mobile pet-grooming company in Barrie, Ontario had never claimed the incentives the work qualified for. The review recovered $18,000.
A mobile pet-grooming company in Barrie, Ontario had been filing for 3 years. In that time, the incentives its activity qualified for were never claimed. Behind that sat three years of returns filed off numbers nobody could trace back to a bank statement. We tested each activity against the eligibility criteria rather than the description on the invoice. Then we converted the foreign-currency purchases at transaction-date rates and recorded the exchange difference at settlement instead of burying it in cost of sales. $18,000 in credits claimed, with the open prior years adjusted as well. The claim passed review without adjustment.
The ledger at a two-location cafe in Winnipeg, Manitoba could not support its own filings. The reason was meals and entertainment coded at full cost with the input tax credit claimed on the whole amount. Rebuilding it surfaced $10,500 in unclaimed input tax.
A two-location cafe in Winnipeg, Manitoba could not answer basic questions about its own numbers. Meals and entertainment coded at full cost with the input tax credit claimed on the whole amount sat between the bank statements and the ledger. We recoded the meals and entertainment accounts to the statutory limit and reversed the over-claimed input tax credits before the next return went in. We then documented the process so the work does not depend on any one person remembering how it was done. Records rebuilt and reconciled, $10,500 recovered in input tax credits that the old file could not support, and a documented monthly process now in place.
Due diligence at a dental hygiene clinic in Red Deer, Alberta surfaced a minute book with no resolutions behind a decade of dividends. Restructuring the sale saved $325,000 against the original terms.
A dental hygiene clinic in Red Deer, Alberta was preparing to sell. Due diligence surfaced a minute book with no resolutions behind a decade of dividends. That would have reduced the price or killed the deal outright. We cleaned up the historical file. We reconciled receivables and payables to source documents and wrote off the balances that were genuinely uncollectible, with support. Then we prepared the due-diligence package the buyer's advisers actually asked for. The deal closed at the agreed price. $325,000 of tax was saved against the structure originally proposed, with no post-closing adjustment.
Meet the specialists behind your Receipt and Invoice Matching filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Canada Tax, International Tax, Cross Border Tax, Transfer Pricing
International Tax, Transfer Pricing Specialist
CA (ICAI), Canada Tax Expert
CA. Fractional CFO and Senior Advisory Specialist
Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Receipt and Invoice Matching starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our receipt and invoice matching services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
Our answer starts where the legislation starts. A small corporation still carries the full compliance set: T2, GST/HST, payroll, and the annual return with the incorporating jurisdiction. The annual corporate return is separate from the T2 and is the one most often forgotten, which can lead to administrative dissolution. From there it is a matter of applying it to your year — and that application, not the rule itself, is where a tax expert earns the fee.
You are asking the right question, and it has a real answer. Business records must be kept for six years from the end of the last tax year they relate to. The CRA can require them in electronic form that it can actually read. What we add on top of that is the paperwork discipline that makes the answer stand up if anyone ever asks you to prove it.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Canada taxes income in graduated brackets, so only the income above a threshold is taxed at that bracket's higher rate and moving up a bracket never reprices the income below it. There is one federal set of brackets and a separate set for each province and territory, and the thresholds are indexed to inflation every year. Look up the current figures for your province on the CRA rate tables rather than relying on an older list.
You can pay through CRA My Business Account or My Payment, through your own financial institution's online banking by adding the CRA GST/HST payment as a payee under your business number, or by pre-authorised debit arranged in My Business Account. Third-party providers accept credit cards for a fee. Payment is due by the deadline for your reporting period, and filing the return does not by itself move the money, so schedule the two separately.
Yes. Nothing blocks filing a very late personal return, and the CRA will process a 2015 T1 that was never filed. Expect interest and a late-filing penalty on any balance owing. A refund is a different matter: the CRA's power to issue one for a year that old runs out, so read the CRA taxpayer relief page before counting on money back. Filing still matters for benefit entitlement, and unfiled years can bring an arbitrary assessment.
Canada has no annual tax-free allowance of the kind the United Kingdom applies to capital gains. What you get instead is the basic personal amount, a credit that shelters a first band of income each year, plus targeted reliefs: the principal residence exemption on a qualifying home and the lifetime capital gains exemption on qualifying small business shares or farm and fishing property. Only half of a capital gain is taxable for 2025 and 2026, with no separate yearly allowance.
Often yes. An inground pool is a permanent improvement, so your provincial assessment authority can add it to the assessed value of the property, and a higher assessment means a higher municipal tax bill. The increase reflects what the pool adds to market value, not what you spent building it. Permits for excavation and fencing are usually how the assessor finds out. Your assessment notice sets out the review process if the addition looks overstated.
Add up income from every source first: employment, self-employment, pensions, investment income and the taxable one-half of capital gains for 2025 and 2026. Subtract deductions such as RRSP contributions, union dues, child care and eligible moving costs to reach net income, then subtract the remaining allowable deductions to arrive at taxable income. Tax is calculated on that figure, and non-refundable credits, including the 2026 federal basic personal amount of $16,452, then reduce the tax itself rather than the income.
If you are registered for GST/HST, record expenses net of the tax and claim the tax portion as an input tax credit on your GST/HST return. Deducting it as an expense as well would claim the same amount twice. If you are not registered, the tax you paid is simply part of the cost and is deducted with it. Keep supplier invoices showing the tax and the supplier's registration number, because the CRA can ask for them.
Start from gross pensionable and insurable earnings for the pay period. Take off Canada Pension Plan contributions and Employment Insurance premiums at the prescribed rates up to the annual maximums, then apply the federal and provincial income tax tables to taxable pay after registered pension and other authorised deductions, using the claim code from the employee's TD1 forms; for an employee in Quebec you instead withhold Quebec Pension Plan contributions, the reduced Quebec EI rate and Quebec Parental Insurance Plan premiums, take federal tax under the CRA's Quebec tables and provincial tax under Revenu Québec's own tables against the provincial source-deduction form, and remit the Quebec portion to Revenu Québec. Add the employer share of CPP and EI, and remit the total by your remittance due date.
Severance has no special tax rate. It is employment income, taxed at your marginal rates for the year you receive it, so a large lump sum can push part of your income into a higher bracket. Your employer withholds at lump-sum rates, which rarely matches the final result, so you may owe or be refunded at filing. Part of a retiring allowance for long-ago service years can sometimes be transferred to an RRSP.
You cannot write off the income itself, but you deduct the costs of earning it. Common current expenses are mortgage interest (not principal), property tax, insurance, utilities you pay, condo fees, advertising, property management, and repairs that maintain the property. Improvements that better the property are capital and depreciated instead. Only the rented portion counts where you also live there. Keep invoices for six years from the end of the tax year they relate to.
Usually not. Authorising, clearing and settling a card payment is treated as an exempt financial service, so interchange and the discount rate normally carry no GST or HST. Charges bundled around that can be taxable: terminal rental or purchase, gateway and software subscriptions, chargeback administration and statement fees. Read the processor's monthly statement, which should show which lines were taxed, and only claim input tax credits on tax that was actually charged.
Property tax is municipal. Your city, town or rural municipality sets the annual rate and issues the bill, inside a framework the province sets: provinces create municipalities, run the assessment bodies that value properties, and add the education or school-support levy that appears on the same bill. The federal government has no role in property tax at all, so neither the CRA nor your income tax return is where a property tax dispute is settled. The municipality is.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Businesses · Income Tax Act (Justice Laws Website)
