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Need gst/hst reconciliation in Canada? Tax Filings Canada delivers GST/HST returns, input tax credit reconciliations and provincial sales tax filings for registrants in every province and sales-tax system — affordable fixed fees quoted up front, and you pay only after you approve the work.
Send us your slips, statements, and supporting records in whatever format suits you.
We prepare the gst/hst reconciliation work and flag anything that deserves a closer look.
You review the draft with us and ask questions before anything is finalized.
Once you approve, we file on your behalf and confirm it has gone through.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
Registration becomes mandatory once taxable supplies pass $30,000 over four consecutive calendar quarters. Our gst/hst reconciliation engagement is priced as a affordable flat fee, so the cost is known before the work starts.
Before you hand gst/hst reconciliation to anyone, it is worth knowing what the work actually turns on.
The foundation is simple to state and easy to trip over: Closely related registrants can elect under section 156 to treat supplies between them as made for nil consideration. The election has to be filed with the CRA rather than signed and left in the minute book. An unfiled election means the inter-company charges were taxable all along.
Layer a second constraint on top and the picture sharpens: Zero-rated exports carry a 0% rate but still require proof the goods left Canada. Without export documentation the CRA reassesses the sale at the domestic rate. Then there is the matter of timing, which forgives very little: A business making both taxable and exempt supplies can only recover input tax on the taxable side. The allocation method has to be reasonable and applied consistently.
The practical upshot is simple: every one of these rules has a version that helps you and a version that costs you, and which one applies depends on choices made before filing. That is precisely the ground a tax advisor covers. Gather whatever records touch the numbers — statements, ledgers, prior-year filings — and we take it from there.
Every gst/hst reconciliation engagement carries the same commitments: a fixed fee settled before we begin, your sign-off before anything is filed, and payment only after the service is complete.
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Providing tailored gst/hst reconciliation services to ensure compliance and maximize deductions.
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See how our expert GST/HST Reconciliation tax and accounting services have helped Canadian businesses save money and stay compliant.
An incentive review at a restaurant group in Windsor, Ontario recovered $69,000 across 6 open years. It found a sales tax account filed annually while the CRA had moved the business to quarterly.
An incentive review at a restaurant group in Windsor, Ontario started from a simple question: what has never been claimed? The answer ran to 6 years. It was driven by a sales tax account filed annually while the CRA had moved the business to quarterly. We rebuilt the sales ledger by customer province and applied the correct place-of-supply rate to each stream. We filed corrected returns before the CRA opened a review. We documented eligibility to the standard a reviewer would apply rather than the standard a claim form requires. The credits produced $69,000 across the open years. The tracking now in place means the following year's claim is documented as the work happens rather than reconstructed afterwards.
The CRA had assessed a marketing agency billing outside its home province in Ottawa, Ontario on estimates across 3 unfiled years. Real filings vacated $32,000 of that tax.
3 years of unfiled returns had turned into notional assessments at a marketing agency billing outside its home province in Ottawa, Ontario. Underneath lay management fees between two related registrants carrying tax that only ever went out and came back. Collections had already started. We tested the quick method against the account’s actual input tax credit history and stayed on the regular method where the credits were worth more. We then filed every outstanding year in chronological order so the CRA could vacate the notional assessments cleanly. All 3 years were accepted as filed. $32,000 of arbitrarily assessed tax was vacated, collections action stopped, and the account is current for the first time in 3 years.
A desk review assessed a SaaS company with Canadian and US customers in Red Deer, Alberta $97,000. The dispute was over input tax credits claimed on the exempt side of a mixed-supply business. Producing the records vacated the assessment.
A SaaS company with Canadian and US customers in Red Deer, Alberta was carrying $97,000 of penalties and interest. The charges arose from input tax credits claimed on the exempt side of a mixed-supply business. Much of that amount accumulated during a period the CRA itself had delayed. We brought the nil and missing periods current so the account was clean before the refund claim was filed. We framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship. The assessment was vacated. $97,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
The ledger at a multi-province online retailer in Mississauga, Ontario could not support its own filings. The reason was nil periods left unfiled, which held up the refund on the one period that mattered. Rebuilding it surfaced $10,500 in unclaimed input tax.
A multi-province online retailer in Mississauga, Ontario could not answer basic questions about its own numbers. Nil periods left unfiled, which held up the refund on the one period that mattered sat between the bank statements and the ledger. We self-assessed the tax on the real property acquisition in the correct reporting period and claimed the offsetting input tax credit in the same return. We then documented the process so the work does not depend on any one person remembering how it was done. Records rebuilt and reconciled, $10,500 recovered in input tax credits that the old file could not support, and a documented monthly process now in place.
A health clinic making exempt supplies in Regina, Saskatchewan was filing correctly and still overpaying. The reason was a sales tax account filed annually while the CRA had moved the business to quarterly. Restructuring the position cut $11,500 from the annual bill.
A health clinic making exempt supplies in Regina, Saskatchewan was compliant but paying more than it needed to. The prior year had been filed correctly. It still left a sales tax account filed annually while the CRA had moved the business to quarterly on the table. We modelled the current position against the alternatives before changing anything. Then we filed the section 156 election for the related registrants, so supplies between them stopped carrying tax that served no purpose but cash-flow drag. The change saved $11,500 in the first year and repeats annually. Nothing about the filings became more aggressive. The position is simply the one the rules already allowed.
A residential landlord also renting commercial space in Calgary, Alberta was under review. The issue was a registration threshold crossed nine months before anyone registered. The file closed in 4 weeks with $94,000 of proposed tax cleared.
A residential landlord also renting commercial space in Calgary, Alberta was selected for review. A registration threshold crossed nine months before anyone registered had shown up in the CRA's automated matching. The proposed adjustment on GST/HST reconciliation came to $94,000. We assembled the export documentation, restored zero-rating on the qualifying sales, and reduced the proposed assessment. Every figure in the response traced to a source record the auditor could verify without asking a second question. The review closed with no change. $94,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
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Direct answers to what Canadian business owners actually ask before hiring an accountant.
GST/HST Reconciliation starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our gst/hst reconciliation services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
Registration is mandatory once taxable supplies pass $30,000 over four consecutive calendar quarters. Input tax credits require documentation that scales with invoice size. Unmatched input tax credits are the first thing disallowed in a sales-tax review, and the assessment covers every period reviewed. That is the part most owners have not heard before they sit down with us, and it usually changes what they do next.
The short answer comes straight from our working notes: The rate charged follows the customer's province, not the seller's: 13% into Ontario, 15% into New Brunswick, Newfoundland and Labrador and PEI, 14% into Nova Scotia (since 1 April 2025), 5% plus provincial tax elsewhere. A seller charging its own province's rate nationally is under-collecting on some sales and over-collecting on others, and owes the difference on the under-collected ones. How that plays out on your file depends on the specifics, which is exactly what the engagement is for.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
GST is 5% in British Columbia for 2026, the same federal rate that applies everywhere in Canada. BC is not a harmonised province, so that 5% GST is charged alongside a separate 7% provincial sales tax, giving 12% on most taxable purchases. The two taxes have different exemption lists, which is why some items show 5% only. GST-registered businesses can recover the GST they pay on business inputs.
Sales tax in Quebec totals 14.975% for 2026: the 5% federal GST plus 9.975% QST. The QST is charged on the pre-GST price, not on the GST-included amount, so a $100 purchase carries $5 GST and $9.98 QST, about $14.98 in total. Revenu Quebec administers both taxes rather than the CRA, so registration, returns and remittances go there, and a business selling into Quebec from another province may still have to register.
Multiply the pre-tax price by the combined rate for the province where the supply is made, then add that amount to the price. If the price already includes tax, divide the total by one plus the rate to get the pre-tax amount, and the difference is the tax. The rate depends on the province of supply rather than where your business sits, so verify the current rate for that province and confirm the item is not zero-rated or exempt.
Call the enquiry line for your situation, listed by topic on the CRA contact pages at canada.ca, then follow the automated menu to the option for speaking with an agent. Have your social insurance number or business number, your latest return and a recent notice of assessment ready, because the agent must verify you before discussing anything. Waits peak around the filing deadline and early calls connect faster. The CRA runs no walk-in tax counters.
You can pay through CRA My Business Account or My Payment, through your own financial institution's online banking by adding the CRA GST/HST payment as a payee under your business number, or by pre-authorised debit arranged in My Business Account. Third-party providers accept credit cards for a fee. Payment is due by the deadline for your reporting period, and filing the return does not by itself move the money, so schedule the two separately.
Multiply the pre-tax price by the rate that applies where the sale happens. In Ontario that is 13% HST for 2026; in Alberta 5% GST; in British Columbia 5% GST plus 7% PST, each applied to the same base. Quebec is the exception, where 9.975% QST is charged on the pre-GST price, giving 14.975% combined. To back the tax out of a tax-included price, divide by one plus the rate.
Saskatchewan's provincial sales tax is 6% for 2026, charged alongside the 5% federal GST for a combined 11% on most goods and many services. Both taxes are applied to the same pre-tax amount, so they do not stack. PST here is a retail sales tax rather than a value-added tax, so a business generally cannot claim it back; relief comes from up-front exemptions such as goods bought for resale.
Most people say tax preparer or accountant. In Canada the work is not reserved to a single title: preparers, bookkeepers, accountants and tax agents all prepare and file returns, and anyone filing more than a set number of returns for payment must use an electronic filer number from the CRA. Some designations are protected titles, so check what a person actually holds. Ask who reviews the return, how the fee is set, and whether CRA follow-up is included.
Plain milk is zero-rated as a basic grocery, so the rate is 0% and nothing is added at the till. Most basic groceries behave the same way: bread, vegetables, fruit, meat, eggs and plain dairy. The taxable exceptions catch people out, and include candy, snack foods, carbonated soft drinks, restaurant meals and food sold heated or ready to eat. Retailers still recover input tax credits on their own costs, because zero-rated sales remain taxable supplies.
Start at the CRA sign-in page and register for My Account. You can sign in through a participating bank as a sign-in partner, or create a CRA user ID and password. Registration asks for your social insurance number, date of birth, postal code and an amount from a recently assessed return, so have that assessment in front of you. There is also a document verification option that grants full access sooner. Filing at least one return first makes registration much easier.
For 2026 an employer matches CPP at 5.95% on earnings between $3,500 and $74,600, up to $4,230.45 per employee, plus CPP2 at 4% on earnings between $74,600 and $85,000, up to $416. Employment Insurance costs 1.4 times the employee premium, which is 2.282% of insurable earnings up to $68,900, a maximum of $1,572.30. Provincial payroll or workers' compensation levies sit on top of that.
The disability tax credit has a federal amount plus a provincial amount, so its value differs by province, and each province sets its own amount on its provincial schedule. A supplement applies for a minor child. Eligibility turns on effect, not diagnosis, so there is no separate ADHD credit: a medical practitioner must certify on the disability tax credit certificate that an impairment markedly restricts a basic activity of daily living. Current amounts sit on CRA's disability tax credit page.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — GST/HST for businesses · CRA — GST/HST rates by province · Income Tax Act (Justice Laws Website)
