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At Tax Filings Canada, we handle every part of your payroll internal controls review, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Tax Filings Canada provides cheap, fixed-fee payroll internal controls review across Canada: payroll runs, CPP/EI withholdings, T4 slips and records of employment, built for employers from their first hire to multi-province teams, with payment only after your work is complete.
You share the paperwork; we take it from there.
Every figure in your payroll internal controls review file is prepared and checked by a person, not just software.
You get the chance to question, correct, and confirm before we proceed.
Filing is handled for you, with confirmation sent when it is complete.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
CRA reviews are won on documentation: every figure filed should trace to a source document, and deadlines — 90 days for an objection — are unforgiving. Remitter frequency follows average monthly withholding — new employers generally remit monthly by the 15th of the following month. Our payroll internal controls review engagement is priced as a cheap flat fee, so the cost is known before the work starts.
These notes are written the way a tax practitioner would explain Payroll Internal Controls Review across a desk: no theory, just the points that decide real files.
The first thing we verify on every engagement: Employers withhold CPP, EI and income tax and remit on a schedule set by their average monthly withholding. Late remittance carries a penalty of 3% to 10%, rising to 20% for a repeat failure with gross negligence in the same year. Payroll penalties compound quietly. An employer that drifts one cycle late each quarter can owe more in penalties than in the tax it was late paying.
From there, the file turns on a second question, and the rule behind it reads as follows. Subsection 78(4) applies to salary or a bonus accrued at year-end but not paid within 180 days of the corporation’s year-end. The deduction is denied until the year it is actually paid. An accrual booked to reduce a tax bill and then left unpaid moves the deduction rather than creating one. The third rule is where the real exposure hides. Each employer withholds CPP and EI up to the annual maximum on its own account. An employee who changes employers mid-year, including a move between two related payroll accounts, is over-deducted. The excess comes back only through the personal return.
What this means for you: the value in payroll internal controls review is not the filing itself, it is having a tax practitioner apply these rules to your numbers before anything is submitted. A productive payroll internal controls review engagement starts with paperwork, and the list below covers what to gather.
As with everything we file: fixed fee agreed first, your review before submission, payment after service.
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Providing tailored payroll internal controls review services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
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Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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An incentive review at a growing tech team with stock options in Victoria, British Columbia recovered $97,000 across 7 open years. It found T4s that did not agree to the payroll register or the general ledger.
An incentive review at a growing tech team with stock options in Victoria, British Columbia started from a simple question: what has never been claimed? The answer ran to 7 years. It was driven by T4s that did not agree to the payroll register or the general ledger. We wrote each pay code against its income tax, CPP and EI treatment. That way, a new benefit could not reach the payroll without a decision on how it was withheld. We documented eligibility to the standard a reviewer would apply rather than the standard a claim form requires. The credits produced $97,000 across the open years. The tracking now in place means the following year's claim is documented as the work happens rather than reconstructed afterwards.
A dental practice in Surrey, British Columbia was carrying $45,000 of penalties and interest. The charges arose from T4s that did not agree to the payroll register or the general ledger. A relief application cancelled that amount.
An assessment of $45,000 landed at a dental practice in Surrey, British Columbia following a desk review. It turned on T4s that did not agree to the payroll register or the general ledger. The auditor had not seen the records behind it. We corrected the CPP and EI withholding for the balance of the year. We set the employee up to recover the over-deduction on the personal return. We then set out the legislative basis for the position alongside the documents supporting it. $45,000 of penalties and interest was cancelled under the taxpayer relief provisions, and the underlying assessment was adjusted to match the filed position.
A second opinion for an employer whose remittance frequency moved up a threshold in Lethbridge, Alberta recovered $69,000 a year. It found remittances still going out monthly after the business had moved to the accelerated threshold in prior filings.
An employer whose remittance frequency moved up a threshold in Lethbridge, Alberta asked for a second opinion on payroll internal controls review. That followed three years of rising tax. The review found remittances still going out monthly after the business had moved to the accelerated threshold. We built the comparison first: current structure against two alternatives. Then we reconciled the payroll register, general ledger and T4 summary to the cent, then filed the amended slips. First-year saving of $69,000, with the same benefit recurring. Every position taken is documented and supported in the file.
A family transfer at a 30-employee manufacturer in Regina, Saskatchewan would have been fully taxable. The reason was a minute book with no resolutions behind a decade of dividends. Restructuring deferred $445,000.
A generational transfer at a 30-employee manufacturer in Regina, Saskatchewan had been discussed for years without a plan. A minute book with no resolutions behind a decade of dividends meant the transfer as contemplated would have been fully taxable. We reviewed each contractor against the CRA’s control and integration tests and converted those who met the employment tests. We priced the transition before it was forced by a ruling. We sequenced the steps so each one was complete and documented before the next depended on it. $445,000 of tax was deferred through the transfer, and the successor generation took over a corporation whose records stood up to review.
A construction firm with union and non-union crews in Ottawa, Ontario had already been penalised. The issue was long-term contractors who met every test for employment. A relief application cancelled $95,000 of that penalty.
A construction firm with union and non-union crews in Ottawa, Ontario had already missed one deadline and was about to miss a second. Behind it sat long-term contractors who met every test for employment. A penalty of $95,000 was accruing. We split the work into what had to happen before the deadline and what could follow it. Then we moved the account to the correct remitter frequency and caught up the arrears. We filed a taxpayer relief request that cancelled the bulk of the penalty. The outstanding return was accepted as filed, and the taxpayer relief application cancelled $95,000 of the penalty already assessed on the earlier year.
Growth at a security services contractor in Barrie, Ontario had outrun the back office. A bonus accrued to bring the year-end tax bill down and still unpaid more than a year later broke first. Headcount reached 56 with $104,000 of cash freed.
A security services contractor in Barrie, Ontario was growing fast, with headcount reaching 56 in eighteen months. The back office had not kept up. A bonus accrued to bring the year-end tax bill down and still unpaid more than a year later was the first thing to break. We filed the outstanding slips and summary and requested relief on the per-slip penalty with the reasons documented in writing. We built the compliance calendar for the size the business was becoming rather than the size it had been. The business reached 56 staff with no missed remittance and no late filing. $104,000 of working capital was freed in the process.
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Direct answers to what Canadian business owners actually ask before hiring an accountant.
Payroll Internal Controls Review starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our payroll internal controls review services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
Late payroll remittances draw a penalty of 3% to 10% depending on how late. The penalty doubles to 20% for a repeat failure with gross negligence in the same calendar year. We flag this early with every client it touches, because finding it out at filing time leaves you far fewer options than finding it out now.
The honest starting point is this: Remitter frequency follows average monthly withholding. A business that grows into the accelerated threshold keeps remitting monthly at its peril. The deadline moves before the CRA writes to say so. Everything else we would tell you is tailoring, and tailoring requires seeing your file.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Tax exempt describes an amount or a transaction that tax does not apply to at all, which is different from a deduction or credit that merely reduces tax. Common examples are supplies that are exempt or zero-rated for GST/HST, investment income earned inside a TFSA, and specific receipts Parliament has excluded from income. Registered charities and non-profits can be exempt from income tax while still carrying filing duties. Exemption is never automatic; the rule must fit your facts.
A TD1 Personal Tax Credits Return tells your employer which personal credits to build into your income tax withholding, so the right amount comes off each pay. You normally complete a federal TD1 and a provincial or territorial TD1 when you start a job. File a fresh pair whenever your situation changes, for instance a new dependant, tuition, or a second employer, where you should not claim the basic personal amount twice.
Scholarships, fellowships and bursaries are reported on a T4A, yet most students pay no tax on them. A full-time student in a qualifying programme who is eligible to claim the education amount is generally exempt on amounts received for that programme. Part-time students get a limited exemption tied to tuition and required materials. Amounts paid for services performed, such as a paid assistantship, or received as a research grant are treated differently and can be taxable.
Start with the basic personal amount, which is already printed on the form, then add only the credits you genuinely expect to claim, such as tuition you will pay this year, an eligible dependant, the age amount or an amount transferred from a spouse. Total them, sign and date, and give the form to your employer rather than the CRA. With two jobs, claim the amounts at one only. You can also ask for extra tax to be withheld.
A T4E is the statement of Employment Insurance and other benefits. Service Canada issues one for each year in which EI was paid, covering regular, sickness, maternity, parental, caregiving or fishing benefits, and it shows the total received, the income tax already withheld and any amount to be repaid. Those figures go on the personal return for that year. Benefits paid under a different program come on their own slip.
Service Canada issues the T4E, not your employer. The quickest route is My Service Canada Account, where the slip sits under tax information and can be printed. A paper copy also goes to the address on file, and the slip is loaded into CRA My Account, so tax software using Auto-fill my return can pull it in directly. If nothing appears, call Service Canada, and report the benefits on your return even while waiting for the slip.
No single percentage applies. Income tax is charged in brackets, so your average rate sits well below your top rate; federal rates for 2026 run from 14% up to 33%, and your province adds its own brackets on top. Employees also pay CPP of 5.95% on earnings above the $3,500 exemption to $74,600 and EI of $1.63 per $100 to $68,900 for 2026. The CRA payroll deductions online calculator gives your own figure.
Yes. Employers withhold federal and provincial income tax from every pay, along with CPP and EI. The tax amount depends on your gross pay, how often you are paid, and the personal tax credits return you filled in for your employer, so it is only an estimate of your yearly bill. For 2026, CPP is 5.95% on earnings between the $3,500 exemption and the $74,600 ceiling, and EI is $1.63 per $100 of insurable earnings.
Close, but not identical. Retiring allowance is the tax term: an amount received on or after retirement or loss of office, including severance, a retirement gratuity and unused sick-leave credits. Severance is the employment-law word for compensation on dismissal, and most of it falls inside the retiring allowance definition. Retiring allowances are reported on a T4 in their own box, taxed as income, with no CPP or EI withheld, and may be partly transferable to an RRSP.
Your T4 reports income tax deducted in a box of its own, separate from employment income and separate from the CPP contribution and EI premium boxes. The employer works the figure out pay by pay and reports the year's total. If it looks wrong, total the tax withheld on your own pay stubs and ask the employer for an amended slip rather than changing the number when you file. The CRA also shows filed slips in My Account.
Yes. Paid parking in Ontario is a taxable supply, so 13% HST applies to lot, garage, meter and app-based parking and to monthly parking rentals. Municipal meters and hospital lots charge it too, usually included in the posted rate. Parking supplied to a tenant as part of a long-term residential lease can be exempt with the rent. If you park for business and are registered, the HST is generally recoverable as an input tax credit.
Taxes fund public services at three levels of government. Federal revenue pays for transfers to the provinces, benefit programmes for families and seniors, defence, debt interest and federal departments. Provincial revenue pays mainly for health care, education and social services. Municipal property tax pays for local services such as roads, water, waste collection, policing, fire and libraries. CPP contributions and EI premiums are separate contributory programmes with their own accounts rather than general tax revenue.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Payroll · CRA — Keeping records · Income Tax Act (Justice Laws Website)
