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At Tax Filings Canada, we handle every part of your record of employment filing, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Need record of employment filing in Canada? Tax Filings Canada delivers payroll runs, CPP/EI withholdings, T4 slips and records of employment for employers from their first hire to multi-province teams — economical fixed fees quoted up front, and you pay only after you approve the work.
Upload, email, or drop off your paperwork — whichever you prefer.
Behind the scenes, we assemble and double-check your record of employment filing.
Nothing is filed until you have seen it, understood it, and approved it.
We take care of the submission and send you confirmation for your records.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
Late payroll remittances draw penalties of 3% to 10%, doubling to 20% for a repeat failure with gross negligence in the same calendar year. Because the fee is fixed and economical, the economics stay predictable whether your file is simple or messy.
Before you hand record of employment filing to anyone, it is worth knowing what the work actually turns on.
One rule does most of the work here. Employers withhold CPP, EI and income tax and remit on a schedule set by their average monthly withholding. Late remittance carries a penalty of 3% to 10%, rising to 20% for a repeat failure with gross negligence in the same year. Payroll penalties compound quietly. An employer that drifts one cycle late each quarter can owe more in penalties than in the tax it was late paying.
There is a companion rule that changes how the first one plays out in practice: Subsection 78(4) applies to salary or a bonus accrued at year-end but not paid within 180 days of the corporation’s year-end. The deduction is denied until the year it is actually paid. An accrual booked to reduce a tax bill and then left unpaid moves the deduction rather than creating one. Then there is the matter of timing, which forgives very little: Each employer withholds CPP and EI up to the annual maximum on its own account. An employee who changes employers mid-year, including a move between two related payroll accounts, is over-deducted. The excess comes back only through the personal return.
None of this is exotic — but each point has to be applied to your facts, which is exactly what you are paying an accounting firm to do. The engagement goes fastest when last year’s filings and the current ledger arrive together.
The last note is about how we work rather than the rules: every engagement comes with a fixed fee agreed up front, a review with you before filing, and payment after — not before — the service.
Providing transparent fixed pricing and high-quality compliance work for your record of employment filing requirements.
Coverage: Standard bookkeeping and record of employment filing preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your record of employment filing needs?
Providing tailored record of employment filing services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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See how our expert Record of Employment Filing tax and accounting services have helped Canadian businesses save money and stay compliant.
A 6-week rebuild at a home-care agency in Red Deer, Alberta got the filing in with 22 days to spare. That avoided $80,000 in penalties.
A home-care agency in Red Deer, Alberta was weeks away from the deadline for record of employment filing. Behind that sat an employee over-deducted for CPP and EI after being moved between two related payroll accounts mid-year. The exposure if the date slipped was around $80,000. We filed the outstanding slips and summary and requested relief on the per-slip penalty with the reasons documented in writing. The filing went in complete rather than provisional, so there was no amended return to follow. Filed with 22 days to spare. $80,000 in late-filing penalties avoided, and the working papers are ready for the following year.
A restaurant with heavy seasonal turnover in Regina, Saskatchewan was preparing to sell. However, no valuation on file to support the price the parties had agreed disqualified the shares. Purification sheltered $835,000 under the exemption.
A restaurant with heavy seasonal turnover in Regina, Saskatchewan had an offer on the table and 11 months to close. The shares did not qualify for the capital gains exemption. No valuation on file to support the price the parties had agreed was part of the reason. We purified the corporation so the shares met the qualifying tests. We reviewed each contractor against the CRA’s control and integration tests and converted those who met the employment tests. We priced the transition before it was forced by a ruling. All of it was done well ahead of the closing date. The sale closed on schedule with $835,000 sheltered by the lifetime capital gains exemption across the shareholders.
A 30-employee manufacturer in Burnaby, British Columbia was filing correctly and still overpaying. The reason was remittances still going out monthly after the business had moved to the accelerated threshold. Restructuring the position cut $41,000 from the annual bill.
A 30-employee manufacturer in Burnaby, British Columbia was compliant but paying more than it needed to. The prior year had been filed correctly. It still left remittances still going out monthly after the business had moved to the accelerated threshold on the table. We modelled the current position against the alternatives before changing anything. Then we paid the accrued bonus inside the 180-day window and kept the deduction in the year it was accrued. The change saved $41,000 in the first year and repeats annually. Nothing about the filings became more aggressive. The position is simply the one the rules already allowed.
A desk review assessed a charity with part-time program staff in Saskatoon, Saskatchewan $116,000. The dispute was over long-term contractors who met every test for employment. Producing the records vacated the assessment.
A charity with part-time program staff in Saskatoon, Saskatchewan was carrying $116,000 of penalties and interest. The charges arose from long-term contractors who met every test for employment. Much of that amount accumulated during a period the CRA itself had delayed. We wrote each pay code against its income tax, CPP and EI treatment. That way, a new benefit could not reach the payroll without a decision on how it was withheld. We framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship. The assessment was vacated. $116,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
7 years of filings at an employer providing company vehicles in Surrey, British Columbia had never claimed the incentives the work qualified for. The review recovered $46,000.
An employer providing company vehicles in Surrey, British Columbia had been filing for 7 years. In that time, the incentives its activity qualified for were never claimed. Behind that sat an employee over-deducted for CPP and EI after being moved between two related payroll accounts mid-year. We tested each activity against the eligibility criteria rather than the description on the invoice. Then we reconstructed vehicle logbooks, calculated the standby charge and operating benefit properly, and amended the affected T4s. $46,000 in credits claimed, with the open prior years adjusted as well. The claim passed review without adjustment.
An employer whose remittance frequency moved up a threshold in Winnipeg, Manitoba was overpaying instalments. The cause was T4s that did not agree to the payroll register or the general ledger. Rebasing them returned $103,000 to the business.
An employer whose remittance frequency moved up a threshold in Winnipeg, Manitoba was paying instalments calculated on a prior year. That year no longer reflected the business. T4s that did not agree to the payroll register or the general ledger was tying up $103,000 of cash. We rebased the instalments on the current-year estimate rather than the prior-year default. Alongside that, we corrected the CPP and EI withholding for the balance of the year. We set the employee up to recover the over-deduction on the personal return. $103,000 of cash stayed in the business, the penalty cycle ended, and the instalment position is reviewed each quarter against actual results.
Meet the specialists behind your Record of Employment Filing filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Canada Tax, International Tax, Cross Border Tax, Transfer Pricing
International Tax, Transfer Pricing Specialist
CA (ICAI), Canada Tax Expert
CA. Fractional CFO and Senior Advisory Specialist
Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Record of Employment Filing starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our record of employment filing services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
Here is what the rules actually say, stripped of the folklore: Source deductions are held in trust for the Crown. Directors can be assessed personally for unremitted amounts, and that liability survives the corporation. Our role as your tax preparation specialist is to apply that cleanly to your situation rather than to a hypothetical one.
It depends less on opinion than owners assume. A worker’s status as employee or contractor turns on control, ownership of tools, chance of profit and risk of loss. It does not turn on what the contract calls them. Once you know that, the practical question becomes timing and documentation — both of which we handle inside the engagement.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Fill in your name, address, social insurance number and date of birth, then claim the amounts that apply to you: the basic personal amount, tuition if you are a student, the age amount, a spouse or dependant amount, disability and the others listed on the form. Total them, sign, date, and give the form to your employer or payer rather than to the CRA. Complete both the federal and the provincial version. With two jobs, claim the basic personal amount on only one.
Your total deductions are federal tax, provincial tax, CPP and EI. Federal rates for 2026 start at 14% and rise through 20.5%, 26% and 29% to 33%, applied bracket by bracket rather than to your whole salary, and the first $16,452 is sheltered by the 2026 basic personal amount, which tapers at higher incomes. CPP is 5.95% on earnings between $3,500 and $74,600, and EI is $1.63 per $100 to maximum insurable earnings of $68,900.
A flat monthly cash allowance for a phone is taxable employment income and appears on the T4. If the employer instead pays the carrier directly, or reimburses the business portion of a bill on receipts, and the plan is reasonable and mainly for work, there is normally no taxable benefit; personal use of a basic plan the employer already pays for is generally accepted. Keep records showing the business purpose.
Pay it the same way you remit payroll source deductions, using your payroll program account number so the money lands on the right account. Options are online banking through your bank's CRA payment option, My Business Account or the CRA's online payment service, pre-authorized debit, or a payment at a Canadian financial institution. Interest keeps accruing until the balance is cleared, so pay first and dispute afterwards if you plan to object.
No. The CRA closed its public walk-in counters years ago, so there is no office you can attend to file a return or ask questions. Service runs through the enquiries lines, secure messaging in My Account or My Business Account, and mail, and an agent can sometimes arrange a scheduled callback. Free volunteer clinics help modest-income filers in person during filing season.
A zero-rated supply is a sale that is taxable at 0%, so you charge no GST/HST but you can still claim input tax credits on the costs of making it. Common examples include basic groceries, prescription drugs, most medical devices, agricultural and fishing products, and many exports and international freight services. That input tax credit recovery is the practical difference from an exempt supply, where no tax is charged and no credits are available.
Yes. Tips are income whether they arrive as cash, on a card or through an app. Card tips normally pass through the employer, so they are usually controlled tips: run through payroll, subject to deductions and included on your T4. Tips customers hand you and you keep are direct tips, still taxable, but reported by you because no slip shows them. Keep a daily record either way, since the CRA can ask you to support the amount.
Only in specific cases. Rent is not deductible for most Canadian tenants. It helps if you live in a province with a rent-based credit, such as Ontario's energy and property tax credit, Manitoba's renters credit or Quebec's solidarity credit, all of which use rent paid. It also helps if you run a business or work from home and can claim the share of rent tied to your workspace. Keep receipts and your landlord's details either way.
Usually yes, if you are not registered. Non-resident digital suppliers such as ad networks and software subscriptions must register under CRA's digital economy rules and charge GST/HST to Canadian customers who are not registered themselves. If you give the platform a valid GST/HST number, it generally stops charging the tax and you account for it yourself where the rules require. Tax charged on genuine business purchases is normally recoverable as an input tax credit once you are registered.
A bonus is ordinary employment income, so once your return is filed it is taxed at the same combined federal and Quebec rates as your salary. Employers withhold using the bonus method, which annualises the payment to estimate a rate, so the deduction on a large bonus can look steep and is often corrected on filing. Quebec employees also see separate provincial withholding, QPP and Quebec parental insurance. Revenu Quebec and the CRA publish the current withholding tables.
There is no floor. Business income is reportable from the first dollar, so a side business earning a few hundred dollars still goes on Form T2125 with your return. Whether tax is actually payable depends on your total income for the year measured against the basic personal amount and your credits, not on the side business alone. Separately, GST/HST registration becomes mandatory once worldwide taxable revenue passes the small-supplier threshold, $30,000 for 2025 and 2026, measured either over four consecutive calendar quarters or within a single quarter, and counting the supplies of any associated persons.
The choice does not exist here. Every individual files their own return, so the real decision is which return claims what. Charitable donations, medical expenses and several family credits can generally go on either partner's return, and eligible pension income can be split between you. Preparing both returns at the same time lets you test those allocations and pick the combination that gives the lowest total tax for the household rather than for one person.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Keeping records · CRA — Businesses · Income Tax Act (Justice Laws Website)
