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At Tax Filings Canada, we handle every part of your ontario incorporation, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Yes — ontario incorporation can be handled entirely online. Tax Filings Canada covers federal or provincial incorporation, minute books, annual returns and CRA program accounts for founders and corporations at every stage at economical fixed fees, pay-after-service.
Hand over your documents once; we will tell you if anything is missing.
Preparation happens on our desk, not yours — including the ontario incorporation details that are easy to overlook.
A review meeting or call walks you through the draft before you give the go-ahead.
After sign-off, we file, arrange any balance owing, and close the loop with you.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
The choices made in year one — year-end date, share structure, GST/HST registration timing — set the tone for every filing that follows. Federal corporations file an annual return with Corporations Canada that is separate from the T2 — missing it can lead to administrative dissolution. We quote ontario incorporation as one economical fixed price — the budget-friendly alternative to hourly billing.
A few notes from the files we actually work on, because ontario incorporation is decided by details that never make it into a brochure.
Start with the rule that decides most files: The first fiscal year-end must fall within 53 weeks of incorporation and sets every future filing deadline. It is worth choosing deliberately rather than defaulting to December 31.
There is a companion rule that changes how the first one plays out in practice: A corporation needs its own CRA program accounts: RC for corporate income tax, RT for GST/HST, RP for payroll. Each has its own registration and filing obligations. One more, because it surfaces in reviews constantly: Share structure decided at incorporation determines who can receive dividends later. Adding a class after the fact can trigger tax that a deliberate structure at day one would have avoided.
None of this is exotic — but each point has to be applied to your facts, which is exactly what you are paying a tax practitioner to do. Gather whatever records touch the numbers — statements, ledgers, prior-year filings — and we take it from there.
Start whenever suits you; the structure is already set. You will know the fixed fee before work begins, approve the file before it is filed, and pay only once the service is delivered.
Providing transparent fixed pricing and high-quality compliance work for your ontario incorporation requirements.
Coverage: Standard bookkeeping and ontario incorporation preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your ontario incorporation needs?
Providing tailored ontario incorporation services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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See how our expert Ontario Incorporation tax and accounting services have helped Canadian businesses save money and stay compliant.
A founder setting up a holding structure in Vancouver, British Columbia had already been penalised. The issue was a corporation dissolved administratively for missed annual returns while still operating. A relief application cancelled $25,500 of that penalty.
A founder setting up a holding structure in Vancouver, British Columbia had already missed one deadline and was about to miss a second. Behind it sat a corporation dissolved administratively for missed annual returns while still operating. A penalty of $25,500 was accruing. We split the work into what had to happen before the deadline and what could follow it. Then we revived the corporation, filed the outstanding annual returns, and set a compliance calendar covering both the corporate registry and the CRA. The outstanding return was accepted as filed, and the taxpayer relief application cancelled $25,500 of the penalty already assessed on the earlier year.
Closing the books at a partnership converting to a corporation in Ottawa, Ontario took 12 weeks. The cause was a December 31 year-end chosen by default that put the balance due at the worst point in the cash cycle. It now takes 6 days.
The accounting file at a partnership converting to a corporation in Ottawa, Ontario had a weak foundation. It was built on a December 31 year-end chosen by default that put the balance due at the worst point in the cash cycle. The year-end had taken 12 weeks each of the last three years. We restructured the share capital so dividends could be directed deliberately, respecting the TOSI rules. We also moved the reconciliations into the monthly cycle, so the year-end stopped being a rebuild. The file reconciles. Month-end closes in 6 days instead of 12 weeks, and the year-end is a review rather than a reconstruction.
A consultant incorporating after two years of self-employment in Surrey, British Columbia was overpaying instalments. The cause was dividends paid for three years with no directors’ resolutions behind them. Rebasing them returned $50,000 to the business.
A consultant incorporating after two years of self-employment in Surrey, British Columbia was paying instalments calculated on a prior year. That year no longer reflected the business. Dividends paid for three years with no directors’ resolutions behind them was tying up $50,000 of cash. We rebased the instalments on the current-year estimate rather than the prior-year default. Alongside that, we filed the change of registered office and the director changes, so registry correspondence reached someone who read it. $50,000 of cash stayed in the business, the penalty cycle ended, and the instalment position is reviewed each quarter against actual results.
A remuneration review at an owner registering extra-provincially in a second province in London, Ontario saved $27,000 across the corporate and personal returns. It found a single class of common shares that made income splitting impossible.
Nothing was wrong at an owner registering extra-provincially in a second province in London, Ontario. The filings were on time and accurate. What they were not was planned. A single class of common shares that made income splitting impossible had never been reviewed. We selected a year-end that put the balance-due date after the seasonal cash peak, then registered every program account the business actually needed. We ran the numbers across both the corporate and personal returns, so the saving was real rather than deferred into someone else's hands. $27,000 came off the combined corporate and personal tax bill, and the structure holds for future years without further work.
A federal corporation filing its registry annual return in Regina, Saskatchewan was scaling. The growth exposed GST/HST collected for eight months before the RT account was ever opened. The back office was rebuilt to match, freeing $133,000.
A federal corporation filing its registry annual return in Regina, Saskatchewan was opening in a second province. That meant different filing obligations and a different payroll regime. GST/HST collected for eight months before the RT account was ever opened already sat in the file. We tested each intended dividend recipient against the excluded-amount tests before any dividend was declared, and recorded which test was being relied on. We then put monthly reporting in place. That let the owner see the cash effect of growth while there was still time to act on it. Growth was absorbed without a compliance failure. $133,000 of cash was released, and the monthly reporting now flags a problem while it is still small.
A corporation registering its CRA program accounts in Victoria, British Columbia was under review. The issue was a spouse added as a shareholder on the assumption dividends could simply be split between two returns. The file closed in 10 weeks with $138,000 of proposed tax cleared.
A corporation registering its CRA program accounts in Victoria, British Columbia was selected for review. A spouse added as a shareholder on the assumption dividends could simply be split between two returns had shown up in the CRA's automated matching. The proposed adjustment on Ontario incorporation came to $138,000. We separated the corporate registry deadlines from the CRA deadlines on one calendar, with a named person responsible for each. Every figure in the response traced to a source record the auditor could verify without asking a second question. The review closed with no change. $138,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
Meet the specialists behind your Ontario Incorporation filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
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Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Ontario Incorporation starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our ontario incorporation services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
Let us give you the substance first and the caveats second. The first fiscal year-end must fall within 53 weeks of incorporation and sets every future filing deadline. It is worth choosing deliberately rather than defaulting to December 31. The caveat is simply that facts on your file can shift the outcome, so treat this as the baseline rather than the final word.
You are asking the right question, and it has a real answer. A corporation needs its own CRA program accounts: RC for corporate income tax, RT for GST/HST, RP for payroll. Each has its own registration and filing obligations. What we add on top of that is the paperwork discipline that makes the answer stand up if anyone ever asks you to prove it.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
File a T1 return for the year, sending it electronically with CRA-certified software or mailing a paper return. Gather your slips and receipts first and check them against the ones listed in My Account. For the 2025 tax year the filing and payment deadline was 30 April 2026, or 15 June 2026 to file if you or your spouse were self-employed, with payment still due 30 April 2026. CRA online filing for 2025 returns closes 29 January 2027.
Paper returns go to the CRA tax centre that serves your province or territory of residence, not to one national address. The correct address is printed in the paper return package and listed on canada.ca under mailing addresses for individual returns, and it differs for non-residents and for business returns. Filing electronically is much faster: for the 2025 tax year the CRA aims to issue a refund on an online return in about two weeks, against a considerably longer standard on paper.
You can file a Canadian personal return at no cost using CRA-certified free tax software, which sends the return through NETFILE. Volunteer clinics run by community organisations also prepare simple returns free of charge for people with modest income. Paper filing costs only postage. Free software suits straightforward employment and pension income; self-employment, rental or foreign property usually needs a preparer. CRA online filing for 2025 returns opened 23 February 2026 and closes 29 January 2027.
Two different things are often called an exemption. Exempt supplies - most health care, education, child care, financial services and long-term residential rent - carry no GST/HST, and the supplier cannot claim input tax credits on related costs. Zero-rated supplies such as basic groceries, prescription drugs and exports are taxed at 0% but input tax credits are still available. Separately, a small supplier under $30,000 of taxable revenue need not register or charge tax.
Not quite. The business number is the root identifier for your business, and every account you register sits on it with a two-letter program identifier and a reference for that account, so GST/HST, payroll and corporate income tax all share one root. Your GST/HST number is that root plus the GST/HST program identifier. Quote the full account number on returns, remittances and invoices, not just the root, or payments can land in the wrong account.
Your due date follows your reporting period rather than the calendar. The CRA assigns monthly, quarterly or annual filing based on your taxable revenue, and the return and the payment carry the same deadline once that period ends. Annual filers above a set level also owe instalments through the year. The exact date is printed on your GST/HST return and shown in CRA My Business Account, so confirm it there instead of assuming a date.
Yes. The employer deducts income tax from severance and from a retiring allowance before paying you. Lump-sum withholding uses flat rates that are often lower than your marginal rate, so a large payout can still leave a balance owing when you file, especially if you also had regular employment income that year. CPP and EI are generally not deducted from a retiring allowance. Set money aside, or contribute to an RRSP if you have room.
Yes, it is taxable rental income. Report the gross rent and deduct a reasonable share of household costs, prorated by the area rented and the months it was rented: property tax, insurance, utilities, mortgage interest, repairs and condo fees. Claiming capital cost allowance on your own home is usually unwise, because it can put part of the principal residence exemption at risk when you sell. Keep a simple record of the split you used.
A taxable entity is a person taxed in its own right: an individual, a corporation, and a trust or estate. Each files its own return, a T1, a T2 or a T3, and pays tax on its own income at its own rates. A partnership or sole proprietorship is not a taxable entity, so its income flows through to the partners or the owner and is taxed on their personal returns. A registered charity files but is generally exempt from tax.
Working income is what CRA counts as earned from working: employment income, net self-employment income, and certain taxable scholarship, grant or research amounts. It leaves out pensions, investment income, EI benefits and most other passive receipts. The figure matters for the Canada workers benefit, which requires working income above a floor before it pays anything and then reduces as family net income rises. Both the floor and the reduction thresholds change each year, and the current ones are on CRA's Canada workers benefit page.
Yes. Legal services are a taxable supply, so a registered lawyer or firm charges GST or HST at the rate for the client's province: 13% HST in Ontario, 14% HST in Nova Scotia from 1 April 2025, and 5% GST in Alberta. Disbursements can be treated differently depending on whether the lawyer incurred them as your agent. Where the fees relate to your commercial activity, the tax is generally recoverable as an input tax credit.
Yes. Reporting self-employment income does not depend on holding a licence or registering a business. You file Form T2125 with your T1 under your own name and social insurance number, and CRA accepts it. A business number is needed only when you register for GST/HST, payroll or another CRA programme. Municipal licensing and provincial name registration are separate obligations that do not change your filing duty either way.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Corporations · CRA — Corporation tax rates · Income Tax Act (Justice Laws Website)
