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At Tax Filings Canada, we handle every part of your outsourced accounting services, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Stay compliant and optimize your financial processes with our specialized outsourced accounting services.
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Need outsourced accounting services in Canada? Tax Filings Canada delivers year-end financial statements, T2-ready working papers and CRA-compliant records for small businesses, corporations and startups — economical fixed fees quoted up front, and you pay only after you approve the work.
Upload, email, or drop off your paperwork — whichever you prefer.
Behind the scenes, we assemble and double-check your outsourced accounting services filing.
Nothing is filed until you have seen it, understood it, and approved it.
We take care of the submission and send you confirmation for your records.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
Outsourcing the function replaces a salary, benefits and software stack with one fixed monthly fee that scales with volume. Compilation engagements now follow CSRS 4200, which sets out the basis-of-accounting note every lender expects to see attached to the statements. Our outsourced accounting services engagement is priced as a economical flat fee, so the cost is known before the work starts.
What actually separates a clean outsourced accounting services file from a messy one? A working accountant would point to a short list of rules, and these notes walk through it.
There is no way around the opening fact, so it may as well come first. The CRA expects the trial balance behind a T2 to reconcile to the GIFI schedules filed with it. A statement set that does not tie to the return is the first thing a reviewer notices.
Pair that with the next rule and most of the confusion around outsourced accounting services disappears: Compilation engagements follow CSRS 4200, which requires a basis-of-accounting note describing exactly how the statements were prepared. Lenders read that note, and an omitted one is the fastest way to have a financing package sent back. One more rule deserves attention, mostly because ignoring it is expensive in ways that only show up later. An expense is deductible where it was incurred to earn income and is reasonable in the circumstances. The business-use portion must be supported, which for vehicles means a logbook. The CRA rarely argues that an expense category is wrong; it argues that the proportion claimed was never substantiated.
You do not need to hold all of this in your head. You need someone who does — and a tax consultant handling outsourced accounting services week after week keeps these rules current so you do not have to. What you bring to the table determines how quickly the outsourced accounting services work proceeds — start with the items below.
The last note is about how we work rather than the rules: every engagement comes with a fixed fee agreed up front, a review with you before filing, and payment after — not before — the service.
Providing transparent fixed pricing and high-quality compliance work for your outsourced accounting services requirements.
Coverage: Standard bookkeeping and outsourced accounting services preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your outsourced accounting services needs?
Providing tailored outsourced accounting services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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See how our expert Outsourced Accounting Services tax and accounting services have helped Canadian businesses save money and stay compliant.
7 years of filings at a 14-person design agency in Barrie, Ontario had never claimed the incentives the work qualified for. The review recovered $83,000.
A 14-person design agency in Barrie, Ontario had been filing for 7 years. In that time, the incentives its activity qualified for were never claimed. Behind that sat work in progress carried at billing value one year and at cost the next, so neither year was comparable. We tested each activity against the eligibility criteria rather than the description on the invoice. Then we set a monthly close calendar with a fixed cut-off, so the year-end became a review of work already done rather than a twelve-month rebuild. $83,000 in credits claimed, with the open prior years adjusted as well. The claim passed review without adjustment.
The CRA had assessed a commercial cleaning contractor in Lethbridge, Alberta on estimates across 3 unfiled years. Real filings vacated $120,000 of that tax.
3 years of unfiled returns had turned into notional assessments at a commercial cleaning contractor in Lethbridge, Alberta. Underneath lay year-end statements that arrived four months late and never tied to the bank. Collections had already started. We reconciled the inter-company accounts, papered the arrangement with a written agreement, and aligned both corporations’ year-ends. We then filed every outstanding year in chronological order so the CRA could vacate the notional assessments cleanly. All 3 years were accepted as filed. $120,000 of arbitrarily assessed tax was vacated, collections action stopped, and the account is current for the first time in 3 years.
A $55,000 reassessment landed at a two-partner engineering firm in Vancouver, British Columbia. It rested on work in progress carried at billing value one year and at cost the next, so neither year was comparable. The objection was allowed in full.
A two-partner engineering firm in Vancouver, British Columbia had been reassessed for $55,000. 12 days were left on the objection deadline. The reassessment rested on work in progress carried at billing value one year and at cost the next, so neither year was comparable. We filed the objection inside the deadline with a complete submission rather than a placeholder. Alongside it, we built a fixed-asset continuity schedule from the purchase invoices. We set the capital cost allowance claim class by class rather than claiming the maximum by default. The appeals officer allowed the objection in full. $55,000 was reversed and the account returned to a nil balance.
29 months of records at a corporation sharing administration with a related company in Ottawa, Ontario had never been reconciled. That left inter-company balances between two related corporations that had never been reconciled. Rebuilding recovered $10,500.
Nothing reconciled at a corporation sharing administration with a related company in Ottawa, Ontario. Every filing started with 29 months of cleanup. The file was carrying inter-company balances between two related corporations that had never been reconciled. We rebuilt from source rather than correcting on top of the existing file. We valued work in progress on one consistent basis and documented the method, so the comparative year could be relied on. Then we set the routine that keeps it clean. 29 months reconciled to the bank. The close now takes 9 days, and $10,500 of previously unclaimable input tax was recovered in the process.
A second opinion for an independent pharmacy in Surrey, British Columbia recovered $54,000 a year. It found a shareholder loan account that had drifted for three years with no supporting entries in prior filings.
An independent pharmacy in Surrey, British Columbia asked for a second opinion on outsourced accounting services. That followed three years of rising tax. The review found a shareholder loan account that had drifted for three years with no supporting entries. We built the comparison first: current structure against two alternatives. Then we reconciled the general ledger to the GIFI schedules filed for each open year and corrected the two years where they disagreed. First-year saving of $54,000, with the same benefit recurring. Every position taken is documented and supported in the file.
A professional practice that closes its books quarterly in London, Ontario faced a $118,000 proposed reassessment. It came after a bank that refused to renew an operating line without compliant statements. We rebuilt the documentation and the adjustment was withdrawn in full.
A professional practice that closes its books quarterly in London, Ontario received a proposal letter opening a review of outsourced accounting services. The CRA had identified a bank that refused to renew an operating line without compliant statements. It proposed an adjustment of $118,000, with 30 days to respond. We treated the response as an evidence exercise rather than an argument. We moved accruals, prepaids and depreciation into a documented month-end checklist, so they stopped being year-end discoveries. We then indexed every supporting document against the specific line the auditor had questioned. The proposed adjustment was withdrawn in full — all $118,000 of it. The file closed in 7 weeks with no change to the assessed amounts and no penalty.
Meet the specialists behind your Outsourced Accounting Services filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Canada Tax, International Tax, Cross Border Tax, Transfer Pricing
International Tax, Transfer Pricing Specialist
CA (ICAI), Canada Tax Expert
CA. Fractional CFO and Senior Advisory Specialist
Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Outsourced Accounting Services starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our outsourced accounting services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
The CRA requires business records to be kept for six years from the end of the tax year they relate to, in a form that allows the return to be verified. Where records cannot support the return, the CRA is entitled to assess on its own estimate — and the burden of disproving that estimate falls on the taxpayer. That is the part most owners have not heard before they sit down with us, and it usually changes what they do next.
We get this one a lot, and the answer is more concrete than people expect. A small corporation still carries the full compliance set: T2, GST/HST, payroll, and the annual return with the incorporating jurisdiction. The annual corporate return is separate from the T2 and is the one most often forgotten, which can lead to administrative dissolution. Bring your documents and we will show you where it lands in your numbers.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Online banking is the simplest route: add the CRA as a payee, select the account and tax year precisely, and pay from your chequing account. CRA My Payment takes debit card payments, and pre-authorised debit can be scheduled in My Account or My Business Account for a single amount or a run of instalments. Corporations and GST/HST registrants use the same channels under their business number. Keep the confirmation number and allow several days for the payment to post.
Multiply the pre-tax price by the combined sales tax rate for the province where the sale takes place, then add that amount to the price. In HST provinces it is one rate; elsewhere GST and the provincial tax are applied separately, and in Quebec the QST is calculated on the price before GST rather than on a GST-included amount. Zero-rated and exempt items get nothing added. The place of supply decides the rate, not where your business is based.
No. Revenue is income you have earned and belongs on the income statement, not among liabilities. Money taken before you deliver the goods or service is different: unearned or deferred revenue is a liability until you perform the work. Sales tax you collect is also a liability rather than revenue. Booking customer deposits straight to sales is a common error that overstates profit and distorts the figures on your GST/HST return.
Two separate charges apply. Filing late costs 5% of the balance owing plus 1% for each full month the return is late, to a maximum of 12 months. Paying late costs compound daily interest on the unpaid balance at the CRA's prescribed rate, which is reset every quarter. Interest also runs on the penalty itself. Check the current quarterly rate on the CRA's prescribed interest rates page before estimating what you owe.
HST applies to most goods and services supplied in a participating province: retail goods, restaurant meals, professional and personal services, commercial rent, admissions, telecom and new housing. It does not apply to zero-rated items such as basic groceries, prescription drugs and most exports, or to exempt supplies such as residential rent, most health and dental care, tuition and municipal transit. The rate follows the province of supply, 13% in Ontario and 14% in Nova Scotia from 1 April 2025.
For the 2025 tax year the filing and payment deadline is 30 April 2026. If you or your spouse were self-employed, filing moves to 15 June 2026, but any balance is still due 30 April 2026. Online filing for 2025 opened 23 February 2026 and closes 29 January 2027. You can still file after the deadline, and you should, though interest and a late-filing penalty apply once you owe.
An FHSA cannot stay open indefinitely, and it often has to close well before 15 years. Under the rules in place since 2023 and still current for 2026, it must be closed by 31 December of the year in which the earliest of these happens: the 15th anniversary of opening your first FHSA, the year you turn 71, or the year following your first qualifying withdrawal. Anything left can be transferred directly to an RRSP or RRIF without using RRSP deduction room.
The return works it out. Total income less deductions gives taxable income, tax is figured at the federal and provincial rates that apply to you, then credits and the tax already withheld or paid by instalment are subtracted. What remains is your balance owing or refund. An employee can see tax withheld on the T4; your notice of assessment confirms the final figure. Filing is the only way to know it precisely.
Yes, and it is usually worth doing. With no income you generally owe nothing, but filing is how the CRA works out the GST/HST credit, provincial credits and the Canada child benefit, and how unused tuition amounts carry forward. Report zero income on the T1 and claim what you qualify for. Benefit payments pause when a return is missing, so file even for a year with no earnings at all.
No. Net income comes first: total income less deductions such as RRSP contributions, union dues, child care and moving expenses. Taxable income is what remains after a further set of deductions, including losses carried forward from other years, and it is the figure the tax calculation is applied to. Net income is what benefit and credit entitlements are tested against, so the two numbers serve different purposes and are often different amounts.
The three levers are deductions that reduce the income you are taxed on, credits that reduce the tax itself, and moving savings into registered plans. RRSP room is the lesser of 18% of prior-year earned income and the year's dollar limit — $32,490 for 2025 and $33,810 for 2026 — then reduced by any pension adjustment and increased by unused room carried forward. A TFSA shelters growth instead of deferring tax. Claim every eligible expense, split eligible pension income where the rules allow, and carry unused amounts forward rather than losing them.
Taxable income is what remains after deductions. A personal return moves through stages: total income from all sources, then net income after deductions such as registered retirement savings plan contributions, child care costs and union dues, then taxable income after any further deductions. Tax is calculated on that taxable income using the federal and provincial brackets, and non-refundable credits are applied afterwards, which is why a credit and a deduction are not worth the same amount.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Businesses · Income Tax Act (Justice Laws Website)
