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At Tax Filings Canada, we handle every part of your outsourced payroll services, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Stay compliant and optimize your financial processes with our specialized outsourced payroll services.
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Need outsourced payroll services in Canada? Tax Filings Canada delivers payroll runs, CPP/EI withholdings, T4 slips and records of employment for employers from their first hire to multi-province teams — affordable fixed fees quoted up front, and you pay only after you approve the work.
Start by sharing your documents; a quick checklist from us tells you exactly what we need.
Our team gets to work on your outsourced payroll services file, preparing every schedule that applies to you.
Before anything goes out, you see the full picture and sign off at your own pace.
With your approval in hand, we handle the filing and let you know the moment it is done.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
Outsourcing the function replaces a salary, benefits and software stack with one fixed monthly fee that scales with volume. Late payroll remittances draw penalties of 3% to 10%, doubling to 20% for a repeat failure with gross negligence in the same calendar year. Because the fee is fixed and affordable, the economics stay predictable whether your file is simple or messy.
Every week brings another round of outsourced payroll services work, and every week the same few issues account for most of the friction. Consider this a working accountant's short list for Outsourced Payroll Services.
The starting point is not a strategy but a constraint: Late payroll remittances draw a penalty of 3% to 10% depending on how late, doubling to 20% for a repeat failure with gross negligence in the same calendar year.
Right behind it comes a rule owners rarely hear about until it bites: Remitter frequency follows average monthly withholding. A business that grows into the accelerated threshold keeps remitting monthly at its peril — the deadline moves before the CRA writes to say so. Ask what a reviewer will want to see, and the answer sits in this rule: Source deductions are held in trust for the Crown. Directors can be assessed personally for unremitted amounts, and that liability survives the corporation.
What this means for you depends entirely on facts we have not seen yet — which is the honest answer, and the reason an accountant starts every outsourced payroll services engagement with questions rather than conclusions. Nothing slows a file like missing records, so for outsourced payroll services begin with.
As with everything we file: fixed fee agreed first, your review before submission, payment after service.
Providing transparent fixed pricing and high-quality Accounting Firm compliance for your outsourced payroll services requirements.
Coverage: Standard bookkeeping and outsourced payroll services preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your outsourced payroll services needs?
Providing tailored outsourced payroll services to ensure compliance and maximize deductions.
Our certified accountants protect your business with complete federal and provincial tax compliance.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
Risk-Free, Hassle-Free, and Client-First!
Schedule a Free ConsultationUse our office finder below to select your nearest accountant tax filing expert.
See how our expert Outsourced Payroll Services tax and accounting services have helped Canadian businesses save money and stay compliant.
A home-care agency in Guelph, Ontario needed a holding structure to deal with a director facing a personal assessment for unremitted source deductions. The reorganisation was tax-neutral and removed $24,500 of annual exposure.
A $37,500 reassessment landed at a 30-employee manufacturer in Victoria, British Columbia, resting on a bonus accrued to bring the year-end tax bill down and still unpaid more than a year later. The objection was allowed in full.
An employer providing company vehicles in Burnaby, British Columbia had already been penalised over an employee over-deducted for CPP and EI after being moved between two related payroll accounts mid-year. A relief application cancelled $68,000 of that penalty.
The ledger at a clinic paying its associates as contractors in Hamilton, Ontario could not support its own filings because of T4 slips filed weeks after the deadline with no relief request made on the per-slip penalty. Rebuilding it surfaced $5,800 in unclaimed input tax.
Remittances at a dental practice in Vancouver, British Columbia were chronically late because of remittances still going out monthly after the business had moved to the accelerated threshold. Fixing the schedule refunded $75,000.
A remuneration review at a security services contractor in Kelowna, British Columbia found long-term contractors who met every test for employment and saved $18,000 across the corporate and personal returns.
Meet the specialists behind your Outsourced Payroll Services filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Canada Tax, International Tax, Cross Border Tax, Transfer Pricing
International Tax, Transfer Pricing Specialist
CA (ICAI), Canada Tax Expert
CA. Fractional CFO and Senior Advisory Specialist
Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Outsourced Payroll Services starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We are a cloud-based practice serving every province and territory, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our outsourced payroll services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
The honest starting point is this: Salary or a bonus accrued at year-end but not paid within 180 days of the corporation’s year-end is denied as a deduction until the year it is actually paid, under subsection 78(4). An accrual booked to reduce a tax bill and then left unpaid moves the deduction rather than creating one. Everything else we would tell you is tailoring, and tailoring requires seeing your file.
It depends less on opinion than owners assume. Employers withhold CPP, EI and income tax and remit on a schedule set by their average monthly withholding. Late remittance carries a penalty of 3% to 10%, rising to 20% for a repeat failure with gross negligence in the same year. Payroll penalties compound quietly. An employer that drifts one cycle late each quarter can owe more in penalties than in the tax it was late paying. Once you know that, the practical question becomes timing and documentation — both of which we handle inside the engagement.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Most tax saving comes from a short list of levers: contributing to an RRSP or a spousal RRSP, holding investments inside a TFSA, FHSA or RESP so growth is sheltered, claiming every deduction and credit you actually qualify for, and splitting income where the rules allow, such as pension income splitting. Business owners add expense timing and salary versus dividend planning. Order matters, so decide before year end rather than at filing time.
Most enquiries are settled without a phone call in My Account, My Business Account or Represent a Client, where assessments, balances, slips and CRA mail all sit. When you need a person, use the enquiries line for your programme from the contact page on canada.ca, and have your social insurance or business number plus a figure from a recent return ready for identity checks. Written enquiries go to the tax centre named on your notice of assessment.
Not in the way a US employee can. Canadian employers must withhold based on the personal tax credits return you complete when hired, and claiming the credits you are entitled to there lowers the deduction. Where withholding will still exceed your real tax because of large RRSP contributions, support payments or deductible expenses, you can ask the CRA in writing to authorise reduced deductions at source. Otherwise the excess comes back as a refund after filing.
A TD1 Personal Tax Credits Return tells your employer which personal credits to build into your income tax withholding, so the right amount comes off each pay. You normally complete a federal TD1 and a provincial or territorial TD1 when you start a job. File a fresh pair whenever your situation changes, for instance a new dependant, tuition, or a second employer, where you should not claim the basic personal amount twice.
By the last day of February following the calendar year the pay relates to. The same date applies to giving employees their copy and to filing the T4 information return with the CRA, and filing late brings a penalty that scales with the number of slips. Filed slips usually appear in CRA My Account within a few weeks. If yours has not arrived, ask your employer first, then fall back on My Account or your own pay records.
Three different calculations go by that name. For sales tax, multiply the price by the harmonised rate that applies to the province of supply. For income tax, apply the federal brackets and then the Ontario brackets to taxable income and subtract your credits. For payroll, the CRA payroll deductions calculator handles income tax withholding along with CPP and EI for each pay period. Look up the rates and brackets published for the year you are calculating, since they change annually.
No. That measure is American and nothing equivalent has been enacted here, so there is no date on which tips stop being taxed in Canada. Tips and gratuities remain taxable income. Amounts your employer controls and distributes are normally put through payroll with income tax, CPP and EI withheld, while tips handed to you directly are still reportable on your T1, cash included. Keep a daily record, since the CRA can estimate unreported tips from sales data.
They tell an employer or pension payer how much tax to hold back from each payment. You list the credits you expect to claim for the year on one federal return and one for your province, payroll converts that total into a claim code, and the deduction follows. The federal amount everyone starts from is the basic personal amount, $16,452 for 2026, tapering once net income is high. Claim with one employer only if you have several jobs.
Payroll liabilities are amounts you owe because you paid staff but have not yet handed over: income tax, CPP and EI withheld from pay, the employer's share of CPP and EI, and accrued wages and vacation pay. Withheld amounts are held in trust, so late remittance draws penalties and interest. For 2026, CPP is 5.95% each for employee and employer, and EI is $1.63 per $100 for employees with the employer paying 1.4 times that.
Municipal property tax is billed by your city, not the CRA, and most Canadian municipalities let you spread it over instalments or a monthly pre-authorized plan instead of paying two lump sums. Arrangements are made with the city's tax office, and arrears usually carry monthly interest set by by-law. Property tax on your own home is not deductible; on a rental or a qualifying home office it can be claimed.
Yes, it can. The CRA contacts employers directly in a payroll review or audit, to confirm employment and earnings reported on a T4, or to serve a requirement to pay that garnishes wages when a personal tax debt is unpaid and collection steps have started. It will not discuss the details of your personal return with your employer. If you owe, arranging payment with the CRA first usually stops that step.
Fuel is deductible only for the income-earning share of your driving. A self-employed person keeps the receipts and claims the business-use percentage of total vehicle costs, backed by a kilometre log. Where a business reimburses an employee instead, the CRA per-kilometre allowance for 2026 is 73 cents for the first 5,000 kilometres and 67 cents after that, and for 2025 it was 72 cents and 66 cents, with 4 cents more in the territories. Commuting never qualifies.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. Big 4 trained at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia, he founded his accounting practice in 2014 to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
