Fixed-Fee. Trusted. Accurate. Quick. Easy. Economical.
100% Risk-Free, Satisfaction, Guarantee, Price Match – Pay After Service
At Tax Filings Canada, we handle every part of your accounting records cleanup, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
Secure Fixed Quote
Fill details below to lock in pricing and get started today.
Stay compliant and optimize your financial processes with our specialized accounting records cleanup services.
No hidden fees. Pay only after your service is completed. The fee is agreed before any work starts.
Accounting Records Cleanup from Tax Filings Canada gives owner-managed businesses and growing teams monthly reconciliations, GST/HST-ready ledgers and receipt capture at a low-cost fixed fee agreed before work begins — no hourly billing, no surprise invoices.
Everything starts with your documents — send what you have and we will sort it.
We build the accounting records cleanup file carefully, matching your records line by line.
The draft comes back to you for a proper look, not a rushed signature.
When you say go, we file it and follow up with the confirmation.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
Late-filing penalties start at 5% of the balance owing plus 1% per month, and repeat late filers can see those figures double — catching up through the Voluntary Disclosures Program can cut the penalty side substantially. Monthly reconciliation is what keeps input tax credits claimable — unmatched receipts are the first thing disallowed in a GST/HST review. Because the fee is fixed and low-cost, the economics stay predictable whether your file is simple or messy.
Most write-ups of accounting records cleanup describe the form. These notes describe the file — what a tax specialist checks first and why.
If a client remembers only one point from this page, it should be this one: For the 2025 tax year, an invoice of $100 or more must show the supplier’s GST/HST registration number to support an input tax credit. From $500 it also needs the buyer’s name, a description of the supply and the payment terms.
The next point is the one a tax specialist checks before quoting any timeline: Business records must be kept for six years from the end of the last tax year they relate to. The CRA can require them in electronic form that it can actually read. Ask what a reviewer will want to see, and the answer sits in this rule: A small corporation still carries the full compliance set: T2, GST/HST, payroll, and the annual return with the incorporating jurisdiction. The annual corporate return is separate from the T2 and is the one most often forgotten, which can lead to administrative dissolution.
So where does that leave you? In most cases, with a decision about whether to work through accounting records cleanup alone or hand the moving parts to a tax advisor who tracks them for a living. The engagement goes fastest when last year’s filings and the current ledger arrive together.
The last note is about how we work rather than the rules: every engagement comes with a fixed fee agreed up front, a review with you before filing, and payment after — not before — the service.
Providing transparent fixed pricing and high-quality compliance work for your accounting records cleanup requirements.
Coverage: Standard bookkeeping and accounting records cleanup preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your accounting records cleanup needs?
Providing tailored accounting records cleanup services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
Risk-Free, Hassle-Free, and Client-First!
Schedule a Free ConsultationUse our office finder below to select your nearest accountant tax filing expert.
See how our expert Accounting Records Cleanup tax and accounting services have helped Canadian businesses save money and stay compliant.
Due diligence at a dental hygiene clinic in Lethbridge, Alberta surfaced a single shareholder holding every share, with no room to multiply the exemption. Restructuring the sale saved $320,000 against the original terms.
A dental hygiene clinic in Lethbridge, Alberta was preparing to sell. Due diligence surfaced a single shareholder holding every share, with no room to multiply the exemption. That would have reduced the price or killed the deal outright. We cleaned up the historical file. We recoded the meals and entertainment accounts to the statutory limit and reversed the over-claimed input tax credits before the next return went in. Then we prepared the due-diligence package the buyer's advisers actually asked for. The deal closed at the agreed price. $320,000 of tax was saved against the structure originally proposed, with no post-closing adjustment.
12 months of records at an online seller reconciling three payment processors in Burnaby, British Columbia had never been reconciled. That left eighteen months of unreconciled transactions and a shoebox of receipts. Rebuilding recovered $11,500.
Nothing reconciled at an online seller reconciling three payment processors in Burnaby, British Columbia. Every filing started with 12 months of cleanup. The file was carrying eighteen months of unreconciled transactions and a shoebox of receipts. We rebuilt from source rather than correcting on top of the existing file. We separated the owner’s personal spending out of the corporate accounts and cleared the resulting shareholder loan properly. Then we set the routine that keeps it clean. 12 months reconciled to the bank. The close now takes 10 days, and $11,500 of previously unclaimable input tax was recovered in the process.
3 years of filings at an owner-operated trades business in Calgary, Alberta had never claimed the incentives the work qualified for. The review recovered $104,000.
An owner-operated trades business in Calgary, Alberta had been filing for 3 years. In that time, the incentives its activity qualified for were never claimed. Behind that sat a payroll clearing account that had never been brought to zero, carrying a balance nobody could explain. We tested each activity against the eligibility criteria rather than the description on the invoice. Then we cleared the payroll and sales tax clearing accounts every month and tied each remittance to the liability it settled. $104,000 in credits claimed, with the open prior years adjusted as well. The claim passed review without adjustment.
A mobile pet-grooming company in Regina, Saskatchewan had already been penalised. The issue was meals and entertainment coded at full cost with the input tax credit claimed on the whole amount. A relief application cancelled $43,000 of that penalty.
A mobile pet-grooming company in Regina, Saskatchewan had already missed one deadline and was about to miss a second. Behind it sat meals and entertainment coded at full cost with the input tax credit claimed on the whole amount. A penalty of $43,000 was accruing. We split the work into what had to happen before the deadline and what could follow it. Then we rebuilt sales from the processor settlement reports so gross sales, fees and refunds each landed in an account of their own. The outstanding return was accepted as filed, and the taxpayer relief application cancelled $43,000 of the penalty already assessed on the earlier year.
A residential cleaning franchise in Mississauga, Ontario was under review. The issue was input tax credits claimed on receipts that had already been claimed once. The file closed in 4 weeks with $74,000 of proposed tax cleared.
A residential cleaning franchise in Mississauga, Ontario was selected for review. Input tax credits claimed on receipts that had already been claimed once had shown up in the CRA's automated matching. The proposed adjustment on accounting records cleanup came to $74,000. We set up a documented chart of accounts, a receipt-capture workflow and a monthly reconciliation that closes within ten days of month-end. Every figure in the response traced to a source record the auditor could verify without asking a second question. The review closed with no change. $74,000 of proposed tax came off the table, and the documentation now in place makes the next review a short one.
A desk review assessed a wedding photography studio in Red Deer, Alberta $106,000. The dispute was over a receivables list that included invoices collected eleven months earlier. Producing the records vacated the assessment.
A wedding photography studio in Red Deer, Alberta was carrying $106,000 of penalties and interest. The charges arose from a receivables list that included invoices collected eleven months earlier. Much of that amount accumulated during a period the CRA itself had delayed. We converted the foreign-currency purchases at transaction-date rates and recorded the exchange difference at settlement instead of burying it in cost of sales. We framed the relief application on the specific grounds the CRA guidelines recognise rather than on general hardship. The assessment was vacated. $106,000 came off the account, and the documentation now on file makes the same position straightforward to defend next time.
Meet the specialists behind your Accounting Records Cleanup filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Founded the firm in 2019 after a Big 4 career at Ernst & Young and Deloitte.
CA (India)
Indian returns with a second country in them, and the transfer pricing beside them.
FCA (India)
UAE and India residence, treaty positions, and transfer pricing work since 2014.
CPA (Canada), CPA (USA), CA (India)
US and Canadian returns prepared together, so relief is claimed once.
CPA (Canada), CA (India)
Fractional CFO work for businesses operating in Canada and India.
Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Accounting Records Cleanup starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our accounting records cleanup services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
The honest answer comes down to one rule. The CRA requires business records to be kept for six years from the end of the tax year they relate to, in a form that allows the return to be verified. Where records cannot support the return, the CRA is entitled to assess on its own estimate — and the burden of disproving that estimate falls on the taxpayer. That is the part we verify before anything is filed.
Our answer starts where the legislation starts. An expense is deductible where it was incurred to earn income and is reasonable in the circumstances. The business-use portion must be supported, which for vehicles means a logbook. The CRA rarely argues that an expense category is wrong; it argues that the proportion claimed was never substantiated. From there it is a matter of applying it to your year — and that application, not the rule itself, is where a tax preparation specialist earns the fee.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
A tax return is the annual filing that reports your income, deductions and credits to the CRA so the final tax for the year can be settled. Payers withhold tax during the year and the return reconciles that against what you actually owe, producing either a refund or a balance to pay. For 2025 returns filed in 2026, refunds usually arrive in about two weeks for an online return, while a paper return runs on a considerably longer standard because it is handled manually.
GST or HST is calculated on the selling price of a taxable supply and shown separately on the invoice. Place-of-supply rules decide which province's rate applies, and that is usually where the customer receives the goods or service rather than where you operate. A registrant remits the tax collected less input tax credits for GST or HST paid on business purchases, so the amount sent to the CRA with each return is the net figure, not everything collected.
Alberta is the only province with no provincial sales tax, and the Northwest Territories, Nunavut and Yukon have none either. In all four you pay just the 5% federal GST in 2026. Everywhere else adds something, all at 2026 rates: HST of 13% in Ontario, 14% in Nova Scotia and 15% in New Brunswick, Newfoundland and Labrador and Prince Edward Island; a separate PST of 7% in British Columbia and 6% in Saskatchewan; Manitoba's retail sales tax (RST) of 7%; and QST of 9.975% in Quebec.
No. Revenue is income you have earned and belongs on the income statement, not among liabilities. Money taken before you deliver the goods or service is different: unearned or deferred revenue is a liability until you perform the work. Sales tax you collect is also a liability rather than revenue. Booking customer deposits straight to sales is a common error that overstates profit and distorts the figures on your GST/HST return.
Claim everything you are entitled to, and file on time. Gather every slip and receipt, use My Account to confirm the CRA holds the same slips you do, and claim RRSP contributions, tuition, medical expenses, child care, moving costs and employment expenses where they apply. Couples should compare who claims transferable credits and pooled expenses. If you are self-employed, deduct real business costs on the T2125. Contributing to an RRSP or FHSA before the deadline reduces taxable income directly.
Most bank charges are exempt rather than zero rated. Financial services such as account fees, interest, loan arrangement and most transfers fall in the exempt category, so no GST or HST is charged and there is no input tax credit to recover. Some bank services are taxable, including safety deposit boxes and certain administrative or advisory fees, and those do carry tax and an input tax credit. Check each statement line instead of assuming.
Usually your pay for the period is low enough that the credits claimed on the personal tax credits form you gave your employer cancel the tax out, or more was claimed on that form than should have been. Other causes: you were set up as a contractor rather than an employee, the payment was a non-taxable reimbursement, or payroll is simply misconfigured. Nothing withheld does not mean nothing owed, so raise it with payroll early.
Rent on your home is not deductible on a Canadian personal return by itself. Three routes can still put it on your return: a home office used for employment or self-employment lets you deduct the share of rent for that workspace; several provinces give renters a property-tax or housing credit claimed with your T1; and rent for space used entirely by a business is a business expense on a T2125. Check your province's credit page.
Paid parking from a commercial operator is a taxable supply, so GST/HST applies at the province's rate and is usually built into the posted price. The receipt or machine slip normally shows the tax and the operator's registration number, which a business needs before claiming an input tax credit. Parking provided to a tenant with a residential lease, and some parking supplied by public sector bodies, is exempt instead.
No. Insurance premiums are an exempt financial service, so no GST/HST appears on them and there is no input tax credit to claim. Provinces levy their own taxes on certain premiums, and Ontario applies retail sales tax to some group benefit and insurance premiums, which is why an invoice can still show a tax line. The premium itself stays deductible as a business expense where the coverage relates to earning income.
If the amount is wrong because of something you reported, ask for an adjustment using a T1-ADJ or the change-my-return service in My Account. If you disagree with a CRA reassessment, file a formal objection within the deadline printed on the notice, setting out the facts and attaching support; an appeals officer reviews it independently. Interest keeps running while you object, so consider paying to stop it. Penalty and interest relief is requested on form RC4288.
Usually not. Unbottled water supplied by a municipality or water utility is exempt, and basic unbottled water sold other than as a single serving is zero-rated, so no GST or HST is charged. Bottled water and single servings are taxable at the rate where it is delivered, meaning 5% GST or 13% HST in Ontario for 2026. Carbonated and flavoured water is taxable. The CRA's basic groceries memorandum sets out the line.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Keeping records · CRA — Businesses · Income Tax Act (Justice Laws Website)
