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At Tax Filings Canada, we handle every part of your federal incorporation, from the filing itself to the planning around it. Our accountants work with corporations and business owners every week, so you can focus on running and growing your business.
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Federal Incorporation from Tax Filings Canada gives founders and corporations at every stage federal or provincial incorporation, minute books, annual returns and CRA program accounts at a pocket-friendly fixed fee agreed before work begins — no hourly billing, no surprise invoices.
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We prepare your federal incorporation and every supporting schedule.
You review each figure and approve before anything is filed.
We file with the CRA, and you pay only after it is complete.
| Factor | Tax Filings Canada | Typical Firm |
|---|---|---|
| Pricing model | Fixed, flat fee | Hourly / unpredictable |
| Payment | Pay after service | Upfront retainer |
| Price match | Yes, on written quotes | Rarely |
| CRA audit support | Included | Billed extra |
| Typical turnaround | 3-5 business days | 2-4 weeks |
The choices made in year one — year-end date, share structure, GST/HST registration timing — set the tone for every filing that follows. The first fiscal year-end must fall within 53 weeks of incorporation and sets every future filing deadline, so it is worth choosing deliberately. Our federal incorporation engagement is priced as a pocket-friendly flat fee, so the cost is known before the work starts.
What follows is the working view of a tax practitioner who prepares federal incorporation week in, week out — the points that decide real files.
One rule does most of the work here. Share structure decided at incorporation determines who can receive dividends later. Adding a class after the fact can trigger tax that a deliberate structure at day one would have avoided.
A related rule tends to get overlooked precisely because the first one draws all the attention: Minute books are not optional paperwork. Directors’ resolutions authorising dividends, bonuses and share issuances are what make those transactions stand up on audit. The documentation side matters just as much. The tax on split income applies the top marginal rate to dividends paid to a family member who does not meet an excluded-amount test. Adding a spouse or an adult child as a shareholder does not split income by itself. The test has to be met for the year the dividend is paid.
Think of these rules as the fixed terrain; your circumstances decide the route through it. Mapping that route is the work a tax practitioner takes off your plate for federal incorporation. A productive federal incorporation engagement starts with paperwork, and the list below covers what to gather.
Whatever the file involves, the terms do not change: fixed fee agreed up front, review together before filing, payment after the service.
Providing transparent fixed pricing and high-quality compliance work for your federal incorporation requirements.
Coverage: Standard bookkeeping and federal incorporation preparation.
Ideal for early-stage startups and sole proprietors.
Book NowCoverage: Full-service bookkeeping, filings, and CRA compliance support.
Perfect for established small businesses.
Book NowCoverage: Strategic advisory and fractional CFO integration.
Ideal for companies seeking high-growth financial structuring.
Book NowWhy you should partner with Tax Filings Canada Experts for all your federal incorporation needs?
Providing tailored federal incorporation services to ensure compliance and maximize deductions.
Our tax accountants keep your business compliant with federal and provincial tax rules.
A dedicated team that handles your financials quickly, accurately, and without upfront fees.
Dedicated preparation processes customized for Canadian businesses.
Advanced accounting software integrations with QuickBooks, Xero, and wave accounting.
Customized packages designed to grow as your business operations expand.
Our clear four-step workflow ensuring absolute tax optimization and complete CRA compliance.
Start with a free, no-obligation consultation to review your business’s financial, tax filing and compliance needs and outline our affordable solutions.
Receive a comprehensive checklist and securely provide the required financial records and documents.
Our tax accountant and accounting experts carefully prepare your filings, identify all applicable deductions and credits, and conduct thorough reviews.
We file your documents electronically with the Canada Revenue Agency (CRA) on time and provide post-filing support.
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See how our expert Federal Incorporation tax and accounting services have helped Canadian businesses save money and stay compliant.
A professional forming a professional corporation in Mississauga, Ontario was carrying $76,000 of penalties and interest. The charges arose from a December 31 year-end chosen by default that put the balance due at the worst point in the cash cycle. A relief application cancelled that amount.
An assessment of $76,000 landed at a professional forming a professional corporation in Mississauga, Ontario following a desk review. It turned on a December 31 year-end chosen by default that put the balance due at the worst point in the cash cycle. The auditor had not seen the records behind it. We selected a year-end that put the balance-due date after the seasonal cash peak, then registered every program account the business actually needed. We then set out the legislative basis for the position alongside the documents supporting it. $76,000 of penalties and interest was cancelled under the taxpayer relief provisions, and the underlying assessment was adjusted to match the filed position.
A corporation reviving after administrative dissolution in Hamilton, Ontario was filing correctly and still overpaying. The reason was a spouse added as a shareholder on the assumption dividends could simply be split between two returns. Restructuring the position cut $71,000 from the annual bill.
A corporation reviving after administrative dissolution in Hamilton, Ontario was compliant but paying more than it needed to. The prior year had been filed correctly. It still left a spouse added as a shareholder on the assumption dividends could simply be split between two returns on the table. We modelled the current position against the alternatives before changing anything. Then we separated the corporate registry deadlines from the CRA deadlines on one calendar, with a named person responsible for each. The change saved $71,000 in the first year and repeats annually. Nothing about the filings became more aggressive. The position is simply the one the rules already allowed.
A family transfer at an owner registering extra-provincially in a second province in London, Ontario would have been fully taxable. The reason was passive assets sitting inside the operating company, disqualifying the shares. Restructuring deferred $680,000.
A generational transfer at an owner registering extra-provincially in a second province in London, Ontario had been discussed for years without a plan. Passive assets sitting inside the operating company, disqualifying the shares meant the transfer as contemplated would have been fully taxable. We opened the register of individuals with significant control and put its review on the same annual cycle as the corporate annual return. We sequenced the steps so each one was complete and documented before the next depended on it. $680,000 of tax was deferred through the transfer, and the successor generation took over a corporation whose records stood up to review.
A trades business incorporating provincially in Kitchener, Ontario had already been penalised. The issue was a register of individuals with significant control that had never been opened, let alone updated. A relief application cancelled $19,500 of that penalty.
A trades business incorporating provincially in Kitchener, Ontario had already missed one deadline and was about to miss a second. Behind it sat a register of individuals with significant control that had never been opened, let alone updated. A penalty of $19,500 was accruing. We split the work into what had to happen before the deadline and what could follow it. Then we restructured the share capital so dividends could be directed deliberately, respecting the TOSI rules. The outstanding return was accepted as filed, and the taxpayer relief application cancelled $19,500 of the penalty already assessed on the earlier year.
A startup preparing for its first investment round in Moncton, New Brunswick expanded into a second province. The file already carried a single class of common shares that made income splitting impossible. Every obligation was set up in advance and $110,000 of cash released.
Revenue at a startup preparing for its first investment round in Moncton, New Brunswick was up sharply and cash was tighter than ever. Underneath it sat a single class of common shares that made income splitting impossible. We reconstructed the minute book with resolutions for each historical dividend and share transaction. Every new obligation was set up before it was triggered, not after. That covered registration, remittance frequency and provincial filing. $110,000 of cash was released from the working capital cycle. The expansion completed with every registration and filing obligation covered from day one.
6 years of returns were outstanding at a corporation registering its CRA program accounts in Lethbridge, Alberta. That came on top of a registered office address left unchanged through two moves, so registry notices went to an empty unit. Filing on real numbers removed $11,000 of assessed tax.
A corporation registering its CRA program accounts in Lethbridge, Alberta had not filed for 6 years. The CRA had issued arbitrary assessments. The business was carrying a registered office address left unchanged through two moves, so registry notices went to an empty unit. That came on top of a growing interest balance. We started with the oldest year and worked forward so each year's closing balances fed the next. We revived the corporation, filed the outstanding annual returns, and set a compliance calendar covering both the corporate registry and the CRA. We filed the years in sequence rather than all at once. Every year is now filed and assessed on actual figures. The notional assessments were vacated and $11,000 of the estimated balance came off, with a payment arrangement covering the rest.
Meet the specialists behind your Federal Incorporation filings. Our Partners Are Alumni of the World's Top Accounting and Tax Institutions
CA (ICAI), CA (MIA), CPA Canada (In-Depth Tax Program)
Canada Tax, International Tax, Cross Border Tax, Transfer Pricing
International Tax, Transfer Pricing Specialist
CA (ICAI), Canada Tax Expert
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Same fixed fees in every province. Find your city or your sector.
Direct answers to what Canadian business owners actually ask before hiring an accountant.
Federal Incorporation starts at a fixed fee quoted before any work begins. The quote is locked at the outset and does not change mid-engagement, and you pay only after you have reviewed and approved the deliverable. Compare every plan on our transparent pricing page.
At minimum: prior-year returns and notices of assessment, your bank and credit-card statements for the fiscal period, payroll records if you have employees, and GST/HST filings. We send a checklist tailored to your situation after the free 15-minute call.
Most engagements are completed within 3 to 5 business days once your documents are complete. Catch-up work covering multiple years takes longer, and we tell you the realistic timeline before you commit rather than after.
We respond on your behalf at no extra charge for any return we prepared. Every figure we file is supported by documentation retained in your file, which is what turns a CRA review from a crisis into correspondence. See how our CRA audit representation works.
Yes. Late filing penalties compound at 5% of the balance owing plus 1% per month, so the cost of waiting is real. We prioritise catch-up work and, where eligible, file under the CRA's Voluntary Disclosures Program to reduce penalties.
Yes. We serve clients in every province and territory at the same fixed fees, so your location does not change the price or the service. Browse our coverage across Canada to find your city.
We work across construction, healthcare, e-commerce, professional services, restaurants, real estate, transportation, technology and non-profits, each with its own deduction profile and CRA scrutiny patterns. See all industries we serve.
Software applies the rules you already know about. An experienced tax accountant finds the ones you do not: capital cost allowance timing, the small business deduction threshold, shareholder loan repayment rules, and TOSI exposure on family dividends. The fee is usually smaller than the deductions it surfaces.
Our federal incorporation services include complete filing, compliance management, and strategic advice customized to Canadian tax laws.
You can start by booking a free 15-minute call. We will review your files, provide a fixed quote, and start working immediately.
We get this one a lot, and the answer is more concrete than people expect. Minute books are not optional paperwork. Directors’ resolutions authorising dividends, bonuses and share issuances are what make those transactions stand up on audit. Bring your documents and we will show you where it lands in your numbers.
Here is what the rules actually say, stripped of the folklore: Share structure decided at incorporation determines who can receive dividends later. Adding a class after the fact can trigger tax that a deliberate structure at day one would have avoided. Our role as your accountant is to apply that cleanly to your situation rather than to a hypothetical one.
The questions Canadians actually search on this topic, answered plainly. Browse every question in the Canadian tax answers directory.
Sign in to CRA My Account, or use the CRA's mobile app, where the return shows as received, in process or assessed, and the refund amount and payment date appear once it has been assessed. The CRA also runs an automated telephone service giving the same information. A representative you have authorised through Represent a Client can check it for you. If the status has not moved past the published processing time, the return is probably under review.
Rent on your home is not deductible on a Canadian return. Two situations change that. Self-employed people, and employees who meet the work-space-in-the-home conditions, may claim the share of rent tied to the area used for work. Several provinces also run a property tax or rent based credit, applied for on the provincial schedule filed with your T1, where rent paid affects the amount. Keep receipts and your landlord's details either way.
Call the individual or business enquiries line published on the CRA contact page at canada.ca. Have your social insurance number or business number, your date of birth and a figure from a recent return ready, because the agent verifies your identity before discussing anything. Lines are busiest just after filing season opens and near deadlines, so early morning usually connects faster. You can also send a secure message from My Account, or authorise a representative to call on your behalf.
Ottawa collects personal income tax, corporate income tax and GST/HST, which together make up most federal revenue, plus excise duties and taxes on fuel, alcohol, tobacco and cannabis, customs duties on imports, and a share of other levies. CPP and EI contributions are also collected federally but fund those programs directly. The CRA administers most of these; Quebec administers its own provincial income tax and the QST. Revenue totals are published in the Public Accounts of Canada.
Canadian-source income is income whose origin is in Canada: employment carried out here, a business carried on here, rent from Canadian real property, gains on taxable Canadian property, and Canadian pension, dividend and interest payments. It matters most for non-residents, who are taxed only on Canadian-source amounts, often by withholding at the payer rather than by filing. Residents are taxed on worldwide income instead. A tax treaty can reduce the withholding rate for your country.
Yes. Cash tips are taxable income even when no employer records them and no slip is issued, and they are reported as other employment income on your T1 for the year received. Keep a simple daily log, because the CRA can estimate tips from sales, hours and industry patterns if it reviews your return. Reporting tips also builds CPP contributions, which raises the pension you eventually collect.
In Ontario, a tax compliance verification number is a code the Ministry of Finance issues to confirm that your provincial tax accounts are in good standing. Organisations that need proof before dealing with you, provincial ministries awarding contracts and regulators such as the alcohol and gaming authority, ask for it instead of reviewing your filings themselves. It is checked against your accounts when issued, and it expires, so a fresh one is often required.
A few. First-time buyers can claim the home buyers' amount for the year of purchase, withdraw from an RRSP under the Home Buyers' Plan and repay it over time, and save in an FHSA, which allows $8,000 a year up to a $40,000 lifetime limit. A GST/HST new housing rebate may apply on a newly built or substantially renovated home, and several provinces and cities refund part of the land transfer tax. Mortgage interest on your own home is not deductible.
Use the CRA's informant leads programme, which accepts reports online, by phone or by mail about unreported income, unremitted GST/HST or payroll, and false claims. Give names, addresses, business details and what you saw yourself; copies of documents help. You can report anonymously, and the CRA will not tell you the outcome, because taxpayer information stays confidential. A separate offshore informant programme can pay an award on large international cases.
The notice of assessment is issued the moment the CRA finishes assessing your return, so its timing tracks the assessment: about two weeks for a 2025 personal return filed online, up to sixteen weeks for a non-resident return, and a considerably longer standard on paper. It appears in CRA My Account first, ahead of any paper copy. Turn on email notifications so you know when it lands, and read it against what you filed.
Yes. A resident corporation files a T2 for every tax year it exists, even with no revenue and no tax payable, and that filing is usually called a nil return. It is due six months after the fiscal year end. Skipping it invites penalties, holds up loss carry-forwards and leaves payroll, GST/HST and benefit accounts out of step. If the corporation is genuinely finished, dissolving it properly is cleaner than filing empty returns forever.
No. Care for your own children is a personal cost, so it cannot be deducted on a business statement or through a corporation, even if you work from home or the care is what lets you take on more work. Claim it instead as a child care expense deduction on the personal return of the lower-income spouse. If a corporation pays the bill, the amount is normally treated as a taxable benefit to the employee or shareholder.
Reviewed and fact-checked by Udit Gupta
Ex Big 4 — Ernst & Young, Deloitte · International & cross-border tax specialist · CPA Canada (In-Depth Tax Program) · Chartered accountant, ICAI & MIA
Udit Gupta has over 15 years of experience helping corporations and business owners with corporate structuring, corporate tax filing, bookkeeping, payroll, GST/HST, cross-border tax and CRA representation. He is Big 4 trained, at Ernst & Young and Deloitte, and qualified as a chartered accountant in India and again in Malaysia. In 2014 he founded his accounting practice to serve entrepreneurs, startups and non-resident business owners across Canada. View full member bio.
The Institute of Chartered Accountants of India — member 521458 · Malaysian Institute of Accountants — member CA 44667 · Ex Big 4: Ernst & Young, Deloitte · CPA Canada (In-Depth Tax Program), completed 19 Dec 2023 · In-Depth GST/HST Part I, 12 Jul 2022 · Part II, 5 Jul 2023
Editorial policy. Every page is researched against primary sources — the Income Tax Act, CRA publications and CPA Canada guidance — and every rate or threshold is stated with the tax year it applies to.
Sources. CRA — Corporations · CRA — Corporation tax rates · Income Tax Act (Justice Laws Website)
